Agenda Packet_2022-05-17 - Laserfiche WebLink

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Demolition Demolition contractors will be selected based on the lowest responsible bid from at Coordination least three (3) bids. When required, we will ensure the payment of prevailing wages and will give City staff the opportunity to review all procurement procedures and make final selection on the recommended demolition contractor(s) provided that all demolition work being contracted at one time does not exceed $25,000. Prior to the release of any funds to pay any invoices, we will provide proof that said demolition services were successfully rendered. Contracts for demolition in excess of $25,000 will need to be approved by the governing board of the City and will be executed by the City. Deliverables: • Records of proposals, invoices and payments • Proof of demolition services rendered LESSONS LEARNED Recent property management work performed for the City of Santa Ana, has enabled Paragon to prepare a "lessons learned" guidebook for the best practices in property management. These include lists of contacts, checklists, and schedules to assist in continued responsive property management support. IMPORTANT CONTACTS We have established a list of Important Contacts for the City of Santa Ana Property Management. These include the contact information (company name, responsible contact, phone number, cell phone .number and email) for the following: • Southern California Edison — for electrical service connection and planning department inquiries • The Gas Company - for service connection and meter/line removals • AT&T - for utility disconnection • Santa Ana Water Department - for service shut-off and line abandonment • Waste Management - for trash service shut off • Subconsultants - for lead and asbestos survey engineering, board -up, fencing and demolition INTERNAL PROCESS CHECKLISTS Our 'lessons learned" also includes the following checklists for all processes of property management: Internal process schedule (in sequential order by task) • Checklist for vacant property, owner -occupied, and tenant occupied properties • Process for scheduling of services and inspection • Rent collection checklist • Property maintenance process • Reporting process — monthly updates, bank statements, reconciliation reports, rent rolls and weekly status reports Our checklists have been quality checked and revised to ensure comprehensive, timely attention to each individual element of property management. jj�pPA&WCouncil CITY OF SANTAANA 1 P8 P6@$Y MANAGEMENT SPECFq(M21MICES 114