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14 City of Santa Ana On Call Right -of -Way Services: Property Management A. SCOPE OF WORK Monument is prepared to handle interim property management activities as needed. Our property management staff have years of experience, providing Monument with long- term business relationships with local vendors to handle large or small maintenance issues and emergency repairs. Our Team has demonstrated experience with leasing and licensing and rent collection matters. Interim Property Management Tasks include the following: PROPERTY MANAGEMENT Monument will coordinate all of the property management tasks with City staff and the demolition contractor as deemed necessary. Monument shall provide post -acquisition property management services during the transition from occupancy to demolition. This includes the coordination of utility connections and disconnections, preparing and facilitating short-term rental agreements, rent collections, providing eviction services, property maintenance, and security, preparing and issuing notices to vacate in accordance with state law, coordination of final asbestos and lead surveys, and monitoring the demolition of structures and removal of underground storage tanks or other environmental concerns. Curtis and the Monument Team will inspect all City -owned properties and to confirm the tenancy of occupants. Monument's Property Management duties shall include but are not limited to: * Review existing leases, licenses, franchises, easements, permits, and other agreements for the City's properties. * Negotiate and draft new agreements or make revisions to existing agreements for approval by the City. * Collect rent and calculate tenant rental adjustments, increases, and operating expenses for approval by City. Calculate the market rent for holdover tenants for owners that will not vacate the property within 3 days after closure of escrow and provide rental agreements to be executed for both parties and include them in the escrow documents. * Coordinate with escrow companies for transfer of leases, security deposits, and rents prior to close of escrow. * Schedule, coordinate, and perform property maintenance tasks with qualified vendors. * Perform periodic site inspection visits for subject properties as required by the City to ensure site security from vandalism. * Meet and inspect the City properties post -acquisition to ensure conformance with appropriate regulations. * Prepare and submit weekly status reports for all properties being managed. Report shall include at a minimum, property address, owner's name, tenant's name and contract rent amount, notices, vacancy date and demolition. * Maintain and update tenant databases. * Coordinate with City's acquisition and relocation consultant for post -acquisition Property Management of City properties. * Act as Property Management Liaison between the tenants and City. City Council 28 — 194 5/17/2022 monument