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15 City of Santa Ana On Call Right -of -Way Services: Property Management * Coordinate with all utility companies for transfer and disconnection including but not limited to City Water Department, SCE, Gas Company, Waste Management, and cable and telephone utilities. * Coordinate the removal of meters with utility companies in a timely manner to ensure scheduled demolition of structures. * Provide security services as needed. * Provide comprehensive maintenance services including the yard and site maintenance. * Coordinate vacancy of the properties with acquisition/relocation consultant. * Coordinate fencing and boarding up of buildings after vacancy as necessary for security prior to demolition. * Arrange for board up if there was any break-in of the original board up. * Coordinate and provide access to properties, with demolition contractors. * Coordinate eviction of tenants, if necessary, with City staff. * Coordinate with escrow companies for transfer of tenant information upon closure of escrow. TRUST ACCOUNT Monument will establish a separate checking account in the name of City and Monument with the City to be co-owner of the account and have full access at a bank approved by City and conform to the following policies: * At the creation of the account, Monument will document all tenancies that currently exist at City - owned properties and provide the following information for each: tenant name, monthly rent amount, security deposit amount, beginning date of tenancy, and ending date of tenancy. This report will be updated monthly to reflect any new tenants. * Within three (3) days of receipt, Consultant shall deposit all proceeds received on behalf of City into account, including but not limited to rent, security deposits, and any amount that may become due by tenants. * Funds may only be withdrawn by Monument to pay property management -related expenditures, including without limitation repairs, utilities, and maintenance, in an amount up to $1,000. Expenditures in excess of $1,000 must be approved by City. * Non -emergency expenditures above $1,000 must be bid competitively to ensure property management funds are spent efficiently. The operating reserve amount in the account shall be $5,000 per parcel. Monument will remit funds above the operating reserve amount after subtracting the projected expenses on a monthly basis. The funds will be remitted by Monument to the City via ACH or wire within fifteen (15) days of the most recently completed month. On a monthly basis, the Consultant will remit an itemized statement identifying revenues and expenditures collected and/or incurred during the period as requested. * All expenditures, regardless of the amount, will be supported by an itemized invoice that tracks expenditures by tenant and corresponding City approval if applicable. * Changes to the rental information, such as the addition of tenants, and/or rental termination, must be approved by the Public Works Agency. Within ten (10) days of such approval, Monument will confirm all changes in writing to City's Public Works and Finance and Management Agencies. City Council 28 — 195 5/17/2022 monument