Agenda Packet_2022-05-17 - Laserfiche WebLink

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16 City of Santa Ana On Call Right -of -Way Services: Property Management * Monument will maintain books and records in compliance with generally accepted accounting principles. On a monthly basis or upon City's request, Monument will provide rental income by tenant (identify property address) and expenditures by category (e.g., utilities, maintenance, property management fees, etc.) * Monument will make available all books and records related to the services provided to City Finance staff or an independent Certified Public Accounting firm acting on behalf of City. WEEKLY STATUS REPORTS Monument will provide to the City weekly status reports relating to the management and operation of the premises for the preceding calendar week. These documents will include the following, but are not limited to: * Proper records with respect to leasing, management, and operation of the premises (i.e. receipts, disbursements, etc.) * Contractor competitive bids * Tenant information, owner's information, beginning date of tenancy, ending tenancy and vacate date, rent amount, security deposit, past due rents, 90-day notice dates, fencing, board up, testing dates, utility shut offs and meter removal dates. * Status report including inspection dates and any action items needed during the inspection and follow-up of the action items. B.SCHEDULE Upon notice to proceed, we will provide a schedule based on the task required. The schedule is an integral part of Monument's management team to manage our client's projects. It is integrated with budget, resources, scope, and quality requirements to produce a virtual model of the project execution plan to guide the team to the finish line. We utilize scheduling software, such as Microsoft Project and Primavera 6, to manage, monitor and ensure the team is performing efficiently and the property management process is on track. City Council 28 — 196 5/17/2022 monument