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C MNS MNS will hold a kick-off meeting with the representatives of City to review the scope and schedule for completing the grant applications and to affirm the strategy for developing the application relative to the project funding needs. Communication with city will be ongoing as needed to exchange information and provide city opportunities to review draft work products. We will assume at least two more progress meetings may be held, but only as needed. MNS will be responsible for preparing agendas and meeting minutes for progress meetings. If needed, MNS will conduct a field investigation of the project sites under the direction of City staff. Field investigation will be an opportunity to make observations, take measurements, and gather photos of specific elements of the project location. MNS will collect and review information requested at the kickoff meeting as well as information independently researched. Information potentially needing to be provided by the City includes, but is not limited to, as -built drawings and operational data. Depending on the progress of scope development and the schedule requirements of the grant program, MNS will use collected information from Task 2.A and any necessary additional consultation with City staff to confirm the scope of project improvements. Scope descriptions will be presented in conceptual drawings of each project site which will be used as exhibits in the grant application. .. Unless already provided by City, MNS will use scope descriptions and measurements to produce preliminary cost estimates according to the construction items list funded by the grant program. TASK 3 Grant Applicatic ■CNlR/I_�I_\•L 11M 11 V11■1.11 \I The grant application will be prepared following the grant program content requirements and/or using the appropriate application forms following the instructions pertaining to the appropriate application category, if any. MNS will utilize collected information and the field investigation to develop narrative responses to applications questions, analyze numerical data to produce metric -based responses, and produce supporting attachments where applicable such as maps, preliminary plans, graphics, and data tables. For application responses based on work previously completed and outreach already conducted, MNS will work closely with City staff to expand the understanding and background behind efforts to date to capture the understanding behind the project's need, tell a compelling story, and fashion a precisely responsive narrative. Application Attachments Attachments to the application may include at a minimum the following: • Location or vicinity map • Plans showing existing and proposed conditions • Photos of existing conditions • Letters of support MNS will generate support letters from a variety of project stakeholders and any other interested organizations, businesses, SECTION 5. SCOPE OF WORK M