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Hearing officers will confirm the absence of conflicts of interest before undertaking any new matters for the City. Hearing officers will inform and seek the consent of the City before representing another client in any matter directly adverse to the City. (e.g., transactions, negotiations, proceedings, or other representations involving specific parties). All hearings will be conducted in English and with the assistance of foreign language interpreters as provided by applicants/contesting parties. The number of hearings each month varies. Hearing officers shall be required to submit a timely (e.g. as required by statute) typed draft of a statement of decision as to each hearing conducted following the closing of the hearing record in a format approved by the City. Hearing officers shall provide all labor, clerical support, equipment, and materials to perform the services. Hearing preparation may include, but is not limited to, reading the agenda and file materials, reviewing and analyzing City municipal codes, reviewing of rules of hearing materials and procedures, etc. Hearing officers shall be responsible for all travel and telephone expenses. Hearing officers shall provide a detailed invoice for services rendered each month, including the case number, hearing date, time incurred, and hourly rate. The City will provide hearing rooms, use of copy equipment, documents, materials, and equipment necessary for carrying out the hearings. The locations and times of said hearings shall be designated by the City, but normally will be conducted Monday through Friday between the hours of 8:00 a.m. and 6:00 p.m. at 22 Civic Center Plaza, Santa Ana, CA 92701. The City is soliciting a request for Qualifications ("RFQ") from interested firms with the intent of creating a list of pre -qualified proposers. Proposers will be pre -qualified based on the process outlined in the "Selection Process" of this RFQ. The City intends to have several firms qualified for these services. Proposers will be selected based on their competency, experience, and availability to conduct the work in a timely manner. The ability to provide in-house temporary staffing is desirable. Unless terminated earlier as allowed in the Agreement, the term shall be for a period of two (2) years with a City option up to one (1)-year renewal. The agreement term is anticipated to commence after the review committee award of this agreement and upon receipt and approval of all required insurance documents. RFQ # 22-086: Building Safety Services Page 5 of 10