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Information Technology <br />www.santa-ana.org/IT <br />Item # 7 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />December 6, 2022 <br />TOPIC: Blanket Order Contract for Adobe Software and Subscriptions <br />AGENDA TITLE: <br />Award a Blanket Order Contract to CDW-G for Adobe Software and Subscriptions, in an <br />annual amount not to exceed $75,000 (Specification No. 22-149) (General and Non - <br />General Fund) <br />RECOMMENDED ACTION <br />Award a contract for the purchase of Adobe Software and Subscriptions, for an eleven - <br />month period expiring October 30, 2023, with provision for one optional one-year <br />renewal exercisable by the City Manager, in an annual amount not to exceed $75,000, <br />subject to non -substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />Adobe Acrobat has been the leading application software for creating and managing <br />secure portable document format (PDF) and is highly used across all City of Santa Ana <br />Agencies. PDF is a versatile file format that gives users an easy, reliable way to present <br />and exchange documents including the ability to enhance editing and form creation. <br />Among other features, Adobe Acrobat provides a quick and reliable method for staff to <br />send, track, and receive electronic and digital signatures, creating digital efficiencies <br />and enhancing business productivity. In addition, the City maintains subscriptions for <br />other Adobe products for web and print graphics, such as Adobe Creative Cloud, In - <br />Design, and Photoshop. <br />Santa Ana City Ordinance No. NS- 2312 authorizes the City to purchase against <br />contracts from any public agency utilizing a competitive bid process. Sourcewell, a State <br />of Minnesota local government agency and service cooperative, awarded a national <br />cooperative contract for equipment, products, or services to CDW-G. They are an <br />authorized Adobe Acrobat software dealer. The existing Sourcewell contract was <br />awarded as a result of an open, competitive bidding process conducted. The <br />subsequently awarded Master Contract No. 081419-CDW is made available by <br />Sourcewell to all nationwide governmental and public agencies. By leveraging the <br />procurement power through cooperative purchasing, the City of Santa Ana is able to <br />obtain nationally vetted, high quality products at competitive volume pricing, and is in <br />accordance with the City's existing Purchasing Guidelines. <br />City Council 7-1 12/6/2022 <br />