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RFP 22-110 Gasoline and Diesel Supply and Delivery Services 9/29/2022 Response 1 What are the city's payment terms? Does the city do early payment if offered a discount? Payment term is net forty-five (45) days per Attachment 4 Section 3. Term 2 May a prospective bidder, only bid on certain line items? For example, we do would not be able to bid on the Propane as we do not supply that in California. The City has made this an optional item per Addendum One 3 On the gasoline and diesel pricing form, only the wet hose section states the price is based off of Los Angeles Ca OPIS Gross 10:am EST Daily Rack Average with Car. Would that be based for allproducts? Clarify if RD is to based on CARB #2? Yes, the gasoline and diesel pricing should be based off Los Angeles CA OPIS Gross 10:00 AM EST Daily Rack Average with Car+. This same index as Diesel - Type 2 Clear shall be derived for the renewable clear diesel RD99 and RD95 as well. 4 Do the emergency powered generators on page 15 take Red Dyed Diesel? Yes, emergency generators take red dyed diesel 5 If the emergency powered generators on page 15 take red dyed diesel, the red dyed diesel pricing on the Fee Proposal does include pricing for quantities in conjunction with the tank sizes listed for these generators. Can an additional delivery size be added to the Fee Proposal for red dyed diesel to cover these? Yes, please refer to Addendum One 6 Due to the National Driver Shortage, that standard turn for deliveries is now 2 days. Would the City be willing to extend its turn time from 1 day to 2 days? Yes, please refer to Addendum One 7 Are we required to bid all products and all services to be considered for award? No, please refer to Addendum One 8 Propane tank design, supply and installation is not a component of a Petroleum Fuel Distribution Company. Was this service meant to be included in this solicitation? Are we required to bid on this service to be considered for award? No, please refer to Addendum One 9 Is the OPS Index used to derive the base pricing the Los Angeles, Ca OPIS Gross 10:00am EST Daily Rack Average with CAR? Yes, please refer to Addendum One 10 For the RD95 and the RD99 pricing, there is not currently a ratable OPIS index compiling this pricing and it is now industry standard to use the OPIS ULSD #2 Index as the base price. Can you confirm for RD95 and RD99 that you will be using the OPIS Los Angeles, Ca OPIS Gross 10:00am EST Daily Rack Average with CAR for ULSD#2 to derive the base rice? Use the OPIS Los Angeles, Ca OPIS Gross 10:00am EST Daily Rack Average with CAR for ULSD#2 to derive the base price for RD95 and RD99 11 Because RD95 and RD99 pricing is not fixed and needs to be tied to OPIS, for RD95 and RD99 on the Fee Proposal, can you please mirror the pricing entries with the structure of the Clear Diesel Pricing and add both Delivery Size breakdowns categories 7000+ and 3500- Yes, please refer to Addendum One 12 Red Dyed ULSD#2 pricing is not fixed and needs to be tied to OPIS, so for Red Dyed ULSD#2 on the Fee Proposal, can you please mirror the pricing entries with the structure of the Clear Diesel Pricing? Yes, please refer to Addendum One 13 What is the average delivered quantity of unleaded fuel at the Corporate Yard? The average delivery size to the Corporate Yard is 7,500 gallons for unleaded. 14 What is the average delivered quantity of diesel fuel at the Corporate Yard? The average delivery size to the Corporate Yard is 8,800 gallons for diesel. 15 What is the average delivered quantity of unleaded fuel at the Police Department? The average delivery size to the Police Department is 8,800 gallons for unleaded. 16 Because the answers to vital questions will not be provided until shortly before the bid is due, there is a serious concern that there will not be enough time to do adequate analysis to prepare the bid by the due date. Would the City please consider extending the bid due date at least another week for these reasons? Yes, please refer to the addendum 17 May I please get a bid tabulation from the last award? Refer to PlanetBids for RFP 17-108 Fuel - Gasoline and Diesel https:Hpbsystem.pIanetbids.com/porta1/20137/bo/bo-detai1/41783 18 Who is the current incumbent? Please refer to PlanetBids for RFP 17-108 Fuel - Gasoline and Diesel https:Hpbsystem.planetbids.com/porta1/20137/bo/bo-detai1/41783 19 Are "fees" part of the evaluation criteria for this bid? Yes, refer to Section I. General under C. Proposal Evaluation and Rating 20 Are we required to submit an hourly rate on our "Fee Proposal" with this contract as we are supplying a commodity? Yes, refer to Scope of Services Section K. Fee Schedule 21 When is the City planning on going to City Council for award approval? The anticipated project award date is Tuesday, November 15, 2022 per the RFP cover page 22 What is the annual volume for Dyed Diesel? Refer to Attachment 1: Scope of Services Section C 23 What is the annual volume for Clear Diesel? Refer to Attachment 1: Scope of Services Section C 24 Are the fuel tanks at the Corporate Yard above ground or below ground? The fuel tanks are below ground 25 Is the 6,000 gallon Dyed Diesel tank at the Santa Ana Police Department above ground or below ground? The 6,000 gallon tank specified is below ground 26 Do we need to own fleet of delivery vehicles? No 27 Can we use common carriers to make the fuel deliveries? Yes 28 .Instead of monthly invoicing, can we submit an invoice for payment after every delivery? Yes 29 Do we have to bid on the Propane Tank Installation and fueling in order to be responsive on this bid? No, please refer to Addendum One 30 Is the City currently using RD99? No, the City intends to use RD99 in the future 31 If we are the successful bidder can we mark a fuel surcharge as a line item on invoices? Yes 32 Is the City currently using RD95? No, the City intends to use RD95 in the future 33 Do any of the sites take split deliveries i.e. gasoline and diesel on the same truck delivered on the same day? Yes, upon request 34 What is the average delivery size for Unleaded to the Corporate Yard? The average delivery size to the Corporate Yard is 7,500 gallons for unleaded. 35 What is the average delivery size for diesel to the Corporate Yard? The average delivery size to the Corporate Yard is 8,800 gallons for diesel. 36 What is the average delivery size for Unleaded to the Police Department? The average delivery size to the Police Department is 8,800 gallons for unleaded. 37 Is the City exempt from any taxes? No, the City notexem t from any taxes 38 What OPIS index would you like us to use for the bid line items i.e. OPIS Daily Average, OPIS Daily Contract Average, etc.? The base price is Los Angeles CA OPIS GROSS 10:00 AM EST Daily Rack Average with Car+ 39 What OPIS benchmark City would you like bidders to use? The base price is Los Angeles CA OPIS GROSS 10:00 AM EST Daily Rack Average with Car+ 40 May I please have a copy of the most recent unleaded invoice for the Corporate Yard? The Water Division cannot release those records a this time 41 May I please have a copy of the most recent diesel invoice for the Corporate Yard? The Water Division cannot release those records a this time 42 May I please have a copy of the most recent unleaded invoice for the Santa Ana Police Department? The Water Division cannot release those records a this time 43 What OPIS index do you want us to use for RD99? Use the OPIS Los Angeles, Ca OPIS Gross 10:00am EST Daily Rack Average with CAR for ULSD#2 to derive the base price for RD95 and RD99   City Council  23 – 33 12/20/2022