Agenda Packet_2022-12-20 - Laserfiche WebLink

Home Browse Search

44 What OPIS index do you want us to use for RD95? Use the OPIS Los Angeles, Ca OPIS Gross 10:00am EST Daily Rack Average with CAR for ULSD#2 to derive the base price for RD95 and RD99 45 Do we have to bid on all line items to be responsive for this bid? No, please refer to Addendum One 46 What OPIS index would you like us to use for RD99? Use the OPIS Los Angeles, Ca OPIS Gross 10:00am EST Daily Rack Average with CAR for ULSD#2 to derive the base price for RD95 and RD99 47 What OPIS index would you like us to use for RD95? Use the OPIS Los Angeles, Ca OPIS Gross 10:00am EST Daily Rack Average with CAR for ULSD#2 to derive the base price for RD95 and RD99 48 Do the generator sites require Dyed Diesel fuel? Yes 49 Is the City planning on awarding the contract to multiple vendors? The City intends to reward the Contract to one Contractor 50 Will the City please consider extending the bid due date due to all of the clarifications requested? Yes, please refer to Addendum One 51 What are the tank sizes for each of the propane vehicles? The propane requirements are as stated in the RFP 52 If the propane vehicles need to be wethosed will all vehicles be located at a central location? If so what is that location? If not, please provide the location of each of the vehicles. The vehicles will be located at the City Corporated Yard (220 S Daisy Ave, Santa Ana CA 92703) 53 Currently who is the incumbent? Please refer to PlanetBids for RFP 17-108 Fuel - Gasoline and Diesel https://pbsystem.pIanetbids.com/porta1/20137/bo/bo-detai1/41783 54 Currently who is the incumbent? Please refer to PlanetBids for RFP 17-108 Fuel - Gasoline and Diesel https://pbsystem.planetbids.com/porta1/20137/bo/bo-detai1/41783 55 Can you please supply a couple of your most current invoices for gasoline, and all grades of diesel fuels. The Water Division cannot release those records a this time 56 Can the city of Santa state the current percentage amount for local preference. There is no percentage amount 57 Can you please state how the local preference will be evaluated in the bidding process. The local preference is not a part of the evaluation 581 Does the current vendor have a local preference on the current contract? The local preference is not a part of the evaluation 59 Can we bid on only the Unleaded (Transport) piece of the business and provide a "No Bid" on the Diesel (Bobtail) portion of the RFP? No, all Bidders must bid on all required items in the Fee Schedule 60 In the event of delivery of a transport load (> 7,000 gallons), we cannot meter the delivery. Will a Veeder Root ticket be available to print and provide as proof of delivery? Yes 61 Is there a Veeder Root system available for the 20,000 gallon tanks for inventory purposes? Yes 62 If there is a Veeder Root system for the 20,000 gallon tanks, are the suppliers allowed virtual/electronic access? The City does not currently have vitual/electronic access, but is anticipating having it in the future 63 Can we provide a "No Bid" on Section C - 9. Propone Tank Installation and Fueling Specifications portion of the BID? Yes, please refer to Addendum One 64 Under the Fee Proposal, what Index (Base Price) are we to use when determining the differential above/below OPIS? Ex: LA OPIS Unbranded Rack Avg. Only stated under Wet Hosing. The base prive is Los Angeles CA OPIS GROSS 10:00 AM EST Daily Rack Average with Car+ 65 On page 2 the city is requesting letter of intent to be submitted. Can the City of Santa Ana confirm the due date for the letter of intent? Not seeing deadline on the RFP The Letter of Intent is optional and due at any time during the duration of the Bid 66 Can the city of Santa Ana please give clarification on the letter of intent requested? A letter of intent is simply a statement that the Contractor provides to inform the City of the intent to bid submitted via email to the Project Manager 67 Can the city advise if there any special fittings required for any of the tank locations? There are none 68 Can city please advise how many deliveries per year will be needed for each emergency generator locations. The frequency of fuel deliveries is dependent upon usage 69 Can city advise what carrier is currently making the emergency generator deliveries? Fueling delivering for emergency generators are performed internally 70 Can the city please supply the bid tabulations for the current contract. Please refer to PlanetBids for RFP 17-108 Fuel - Gasoline and Diesel https:Hpbsystem.planetbids.com/porta1/20137/bo/bo-detai1/41783 71 Can the city supply a couple of bill of ladings for gasoline and diesel fuel. The Water Division cannot release those records a this time 72 Will a Truck and Trailer be able to fit at all fueling stations for the city? Yes 73 Will a Semi truck be able to fit at all fueling stations for the city. Yes 74 Can the city state, is this all or nothing RFP? Do you have to bid on all sections of the bid to be responsive. Refer to Addendum One 75 Can city state what will the propane be used for for? The propane powered vehicles are listed in the Scope of Services 76 What is average delivery size of gasoline and diesel to the corporation yard and the PD Site. The average delivery size to the Corporate Yard is 7,500 gallons for unleaded. The average delivery size to the Corporate Yard is 8,800 gallons for diesel. The average delivery size to the Police Department is 8,800 gallons for unleaded. 77 How many deliveries in the range of 7,000 plus for gas and diesel for the Corporation yard? Around 80 to 90% of deliveries annually range in 7,000 plus. 78 How many deliveries for 7,000 plus for gas and diesel for the PD site. Fall into this range. Around 80 to 90% of deliveries annually range in 7,000 plus. 79 How many deliveries fall in the range of 7,000 plus for gas and diesel for the Corporation yard. Around 80 to 90% of deliveries annually range in 7,000 plus. 80 Does the city allow for split combination deliveries between corporation and PD site? Yes 81 What are the city payment terms? Payment term is net forty-five (45) days per Attachment 4 Section 3. Term 82 Will city accept ACH payments? Yes 83 How many deliveries fall between the range of 3,500-6,999 for gas and diesel? Usage quantites are approximate and shall not be interpreted as quantitied ordered 84 Can city state the range of gallons for RD99 and RD95? In order give a delivery charge rate per gallon. Refer to Addendum One 85 Can city advise if the non -conclusion affidavit has to be notarized? Yes, please notarize per the conditions specified in the Non -Collusion Affidavit 86 OPIS does not have index for propane. Can the city advise if we need to utilize the weekly BPN news letter index? Utilize weekly BPN news letter index for propane 87 Will the city be open to use a bigger tank for propane usage? Yes 88 Can the city please confirm we need to utilized the OPIS daily rack average report with Car. For fuel deliveries of gasoline, clear diesel, red dyed diesel, and renewable fuels. Please refer to Addendum One 89 Can city advise currently what you are paying for fuel tenders / fuel trailers. This would be for reduced rate, standard rate, and extended rate The Water Division cannot release those records a this time 90 What is average delivery of gasoline and diesel for the Corporation yard/ The average delivery size to the Corporate Yard is 7,500 gallons for unleaded. The average delivery size to the Corporate Yard is 8,800 gallons for diesel. What is the average delivery of gasoline and diesel for the PD site. The average delivery size to the Police Department is 8,800 gallons for unleaded. r93 What is the classifications for a vendor to have a local preference discount for city of Santa Ana? There are no local preferance discounts for the City of Santa Ana Can city please advise if your company headquarters resides in the city of Santa Ana. Does qualify the vendor for the local preference discount. The Water Division is located in Santa Ana (220 S Daisy Ave, Santa Ana CA 92703)   City Council  23 – 34 12/20/2022