GUIDEHOUSE INC. - Laserfiche WebLink

Home Browse Search

Grant Thornton Public Sector LLC City of Santa Ana I RFQ 21- 093 Revised Proposal reporting of contractor schedules and deliverables, the financial auditing of contractor payments against the schedule of values, monitor labor payments for consistency with Davis -Bacon, and provide on -going support and advice to PVSC and the State Department of Treasury. Through our efforts Grant Thornton was able to identify areas of compliance risks and developed corrective actions. Grant Thornton provided specific recommendations to improve PVSC's procurement weaknesses and help develop contract language that would be compliant with federal procurement requirements. 2.4.1 Review City developed ARPA Spending Plan detailing proposed expenditures to validate compliance with ARPA (SLFRF) rules and guidelines, including screening expenditures, verifying eligibility, and providing recommendations Based on the revised scope of work and October 28, 2021 interview, the Grant Thornton team understands that the City will not require its vendor make eligibility determinations for the initial items referenced within the City Council's approved spending plan. From the interview, we understand that eligibility determinations may be needed for future proposed projects. Our team's approach has been purposefully designed to scale with agility to meet the City's requirements to collect and communicate the information necessary to demonstrate compliance with programmatic and federal regulatory requirements throughout the lifecycle of each unique project funded by the City's payment from the SLFRF. As discussed in the October 28, 2021 interview, one of the first steps our team will take will be to meet with the City's finance staff, and project managers as appropriate, to evaluate the current state of SLFRF funded projects and propose services, see Figure 2a, that best enable the City to continue to support each project's unique compliance requirements. Figure 2a: Team Grant Thornton's Comprehensive Grants Management Approach Phase 1: Pre Award (Assess] Phase 2: Award (Procure] Phase 3: Post -Award phaee 4: Closeout (Monitor) ✓ Validate requirements ✓ Review policies and procedures ✓ Review and validate cost ✓ Reconcile project expenses to ✓ Identify Initial risks for procuring necessary goads supporting documentation budget we Identify eligibility requirements and services ✓ Rev*w procurement methods and ✓ Track project expenses to budget ✓ Compile supporting ✓ Identify reporting requirements tools ✓ Wentiry end communicate documentation is ✓ Identify compliance and reporting compliance risks ✓ Closeout outstanding corrective 6 ✓ Identify performance outputs and gaps ✓ Track and communicate actions outcomes performance outputs and outcomes ✓ Document project performance ✓ Assist with required repodirig • Eligibility Determination • Policies B Procedures Gap • ProjectlSubreciplent Monhodng • Project Closeout Memoranda memoranda Analysis Policy and Plan . Final Performance Report Compliance and Reporting • Recommendations for • Corrective Action Memoranda . Organized support C Requirements guidance improvements to . Project Performance documentation package procurement/subaward Dashboard a Continued aud'd support o materials . SLFRF Required Quarterly and Annual Reports Governance and Cuhure - Open and Accessible Communication -Audit Readiness Each phase of our team's approach is designed to contemporaneously generate the administrative documentation the City will need to demonstrate effective and compliant oversight of each SLFRF funded project throughout its lifecycle. Our team's culture of open and accessible communication and its governance of facilitating real-time audit readiness will guide our team's efforts in supporting the City's project managers. Each of the City's project managers will have access to the support they need through an assigned point -of -contact from Team Grant Thornton as well as the ability to contact Team Grant Thornton's Project Manager directly when needed. Our team will enable audit readiness by recognizing the phase in which each SLFRF funded project resides and begin working with the project managers to extract the data and information needed to produce the compliance deliverables depicted in the Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal or quotation. 22