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GUIDEHOUSE INC.
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Last modified
8/19/2024 3:48:47 PM
Creation date
12/29/2022 11:33:26 AM
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Contracts
Company Name
GUIDEHOUSE INC.
Contract #
A-2022-249
Agency
Finance & Management Services
Council Approval Date
12/20/2022
Expiration Date
11/19/2024
Insurance Exp Date
4/28/2025
Destruction Year
2029
Notes
For Insurance Exp. Date see Notice of Compliance
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Grant Thornton Public Sector LLC City of Santa Ana I RFQ 21- 093 <br />Revised Proposal <br />approach. With our team supporting the City's administrative needs in the background, this approach <br />allows the City's project managers to focus directly on the overall performance of the project. As <br />discussed in the October 28, 2021 interview, if a project already has an eligibility determination, then our <br />team will accelerate past Phase 1 of our approach to assess the project for opportunities to support in the <br />administrative data and information collecting and communicating necessary to emerge from Phases 2 or <br />3. <br />For future projects, the Grant Thornton Team is prepared to support the administrative needs of the City's <br />project managers by seamlessly integrating into the project through open and accessible communication <br />to extract the critical administrative data and information needed to demonstrate the project's compliance <br />with programmatic and federal regulatory requirements with as little interruption as possible to the <br />progress of the project itself or the overall operations of the project manager's department. By following <br />the activities listed for each phase our team will develop and compile the documentation necessary to tell <br />the project's compliance story in real team. By focusing on communication and audit readiness our <br />approach is scalable and flexible to provide the city with only the services it needs. Our approach will <br />include the following phases. <br />• Phase 1: Pre -Award (Assess). In this phase our team will assess a project for its eligibility <br />according to programmatic policies and guidance. Our team will commit to the foundation for the <br />successful implementation of the project by vetting it through our eligibility determination process. <br />Our team will work with the city to identify, analyze, and communicate the necessary information <br />needed to demonstrate the project's eligibly through the Treasury's eligibility framework and tests. <br />Our determinations will go further to also discuss and educate on the project's anticipated <br />reporting and uniform guidance compliance requirements. <br />• Phase 2: Award (Procure). Once a project has been determined, and properly justified, as <br />eligible, our team will engage in assisting the city with documenting the procurement the critical <br />goods and services needed to implement the project. Activities in this phase include the <br />performance of policies and procedures reviews to identify gaps in adherence to compliance <br />requirements and recommendations to mitigate risks for non-compliance. During this phase our <br />team will enable the City to demonstrate compliance through the compilation of procurement and <br />labor activity documents, documentation of procurement decisions in alignment with compliance <br />best practices, and documentation of risk mitigation employed to bring practices into compliance. <br />• Phase 3: Post -Award (Monitor). Demonstrating oversight of a project is a critical step in the <br />process of communicating compliance to the federal government's uniform guidance for grant <br />awards. Whether the project calls for the oversight of subrecipients, vendors, or force account <br />labor staff and equipment, our team will assist the City in developing and executing monitoring <br />plans designed to extract data and information necessary to meet reporting and compliance <br />obligations. Our team will develop communications strategies and data capturing tools to meet <br />the unique needs of the project and capabilities of the project managers. <br />• Phase 4: Closeout. In our experience, the best time to focus on audit readiness is when all the <br />decisions that made a project successful are still fresh in the team's mind. Our closeout phase is <br />designed to be the final stop of the project's lifecycle wherein not only are expenditures <br />reconciled to the project's budgets and progress reports, but the various procurement and <br />programmatic decisions are revisited to enable an opportunity to completely align those decisions <br />to programmatic requirements and guidance. Our team will reconcile all project expenditures to <br />demonstrate consistency with the amounts reported by the city in quarterly and annual reports. <br />Our team will also compile all determinations, justifications, procurement and oversight <br />documents, and other support documents into one organized package ready for review by <br />outside auditors. <br />In implementing this approach to assist the city in its management of the disbursement of its payments <br />from ARPA, our team will be supported by our Public Audit Subject Matter Expert, Rachel Stushek. <br />Rachel has over 17 years of experience providing auditing support to non-profit organizations and 4 years <br />of experience working with Federal entities. She has experience serving under audits that were <br />Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal or quotation. <br />23 <br />
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