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PENN RECORDS MANAGEMENT
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PENN RECORDS MANAGEMENT
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Last modified
8/19/2024 2:53:15 PM
Creation date
1/9/2023 11:06:12 AM
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Template:
Contracts
Company Name
PENN RECORDS MANAGEMENT
Contract #
N-2023-001
Agency
Public Works
Expiration Date
11/30/2023
Insurance Exp Date
4/1/2023
Destruction Year
2028
Notes
For Insurance Exp. Date see Notice of Compliance
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/ RECORDS <br />MANAGEMENT <br />OFF • SITE STORAGE OF BUSINESS RECORDS <br />SCHEDULE A <br />Initial Pickup of City of Santa Ana record storage cartons/media: FREE OF CHARGE <br />Within Orange County/Los Angeles area. <br />RECORD MANAGEMENT RATES: Please note that our storage rates are Per box <br />and notner cuft /A standard carton is 1.26 cu ft. <br />STORAGE RATES: <br />FIRST (3) MONTHS OF STORAGE - FREE OF CHARGE <br />Monthly charge $ .21 cents per 1.2 cu. ft. carton/.17 cu. ft. <br />Minimum Monthly $42.00 per mouth [1-100 std. boxes) <br />SERVICES: *Any odd size cartons will be priced .50 per cu. ft. <br />• Add -Initial setup of new item to storage <br />Initial pickup free of charge <br />• Pull/Refile/Shelve: <br />Shelving of Initial boxes free of charge <br />• RUSH Retrieval -After loam for same day <br />or less than 4 hr turnaround <br />• Destruction (Certificate provided) <br />• Destruction (Certificate provided) <br />• Permanent Removal <br />• Palletization of boxes <br />• Delivery/Pickup (Cartage) <br />$1.00 per carton/file/tape <br />(Includes 3 fields of data) <br />$1.95 per 1.2 cu. ft carton <br />$2.15 per oversized box <br />$2.20 per file folder/chart <br />$2.00 Item not found <br />$1.00 Surcharge for Same Day <br />$3.65 surcharge per item <br />$3.95 per 1.26 cu. ft. carton <br />$3.95 per oversized carton & retrieval <br />$4.25 per 1.2 cu. ft. carton + retrieval [Shreddedl <br />$3.85 per item + retrieval <br />$2.00 per cu. ft. <br />Call before 3:30 pm for Next Day Delivery $16.00 Trip Charge <br />Call before 10:00 am for Same Day Delivery $26.00 Trip Charge <br />Each additional item $2.00 per item <br />* Fuel Surcharge Subject to Change $8.50 per trip <br />Half Day or 4 hr turnaround 540.00 Rush Surcharge <br />*Second Floor/No elevator/Long carry may incur an additional expense <br />UPS/FEDEX Handling Fee $12.00 plus charges <br />NOTE: No Cartage Charge for Customer Pickup/Drop Off <br />• Reports: $9.00 flat fee for electronic formatted reports <br />OTHER SERVICES: <br />• Penn storage cartons w/ reinforced lids $2.65 ea. + tax <br />• Inventory contents of cartons S .75 per file 13 fields of data) <br />• Copy per page $ .50 per page <br />• Warehouse labor/search/wait time $56.00 per hr. <br />Monthly Service Charge- Minimum Account S5.25 Waived first year <br />
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