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EC - PROPOSED WORK PLAN All fee calculations begin with a cost allocation plan. The purpose of a cost allocation plan is to distribute costs associated with centralized agency -wide support and management services to the operating departments of the City that provide direct service to the community. RCS will utilize the City's existing Cost Allocation Plan. If that is not available or not current, we will calculate a general overhead percentage, which is less accurate yet still defensible. Next, RCS will review with staff the service costs and propose a fee structure that will recover these costs in the most equitable and efficient way possible. The user fees will represent how operations are conducted in the City, and may involve flat fees, deposits, valuation -based fees, , step -increase fees, or a combination of these. The eventual fee recommendations included in the final report and master fee resolution will be defensible, easy to understand, and be supported by City staff. The most important part of our work is performed through a series of focused meetings with staff. Face-to-face meetings commit staff to the timeline and ensure that our study draws from the most knowledgeable person on the subject matter. A series of meetings also gives City staff time to digest and reflect on the information generated. RCS uses only company principals with more than 20-plus years of experience to conduct these meetings, which makes the process quicker and the results more accurate. Our process provides the City with well -documented and defensible service costs that will be used to develop fees that comply with Propositions 4, 218 and 26. We also identify 100% of the staff time on 100% of the services they provide. This gives City staff a complete perspective on their time allocations instead of merely looking at time allocations for individual services in a vacuum. These methods will ensure that City staff feels confident about the data and, therefore, confident in supporting the results in public hearings. RCS' process will do more than calculate the desired user fees. We take a deep dive into each and every fee, discussing its purpose, structure, legal defensibility, payment collection effectiveness, and value to the community. Based on our 42 years of experience, we are comfortable recommending the restructuring, addition and removal of fees to make it better for the City. Proposal - Rent Stabilization & Just Cause Eviction Ordinance Fee Study Page 14