FEDERAL BUREAU OF INVESTIGATION-CORRECTIONAL INTELLIGENCE TASK FORCE

Home Browse Search

executive order). All such information will be handled lawfully by the Parties. The FBI agrees that it will endeavor to ensure that federal privacy laws will be followed by CITF members. 14. Each Party that discloses personally identifiable information (PII) is responsible for making reasonable efforts to ensure that the information disclosed is accurate, complete, timely, and relevant, and such disclosure is consistent with relevant statutes, applicable United States Attorney General's Guidelines, and FBI policy. 15. Each Party is responsible for ensuring that Information it discloses was not knowingly obtained or maintained in violation of any law or policy applicable to the disclosing Party, and that information is only made available to the receiving Party as may be permitted by laws, regulations, policies, or procedures applicable to the disclosing Party. 16. The City shall obtain permission from the FBI CITF's Supervisory Special Agent (SSA) or the Supervisory Intelligence Analyst (SIA) before it discloses to a third party any Intelligence received pursuant to this MOU or from the CITF, unless such disclosure is otherwise authorized by state and federal law. All intelligence and data to be disseminated will be documented within the CITF database or case management system to memorialize recipient agency, date, and description of all information disseminated. In the event CSA receives a request pursuant to a sunshine law, public records statute, freedom of information law, the civil or criminal discovery process, or other judicial, legislative, or administrative process, to disclose information concerning the subject of this MOU, the City will immediately notify the FBI of any such request in order to allow the FBI sufficient time to seek to protect its equities through appropriate channels, if necessary. This provision survives the termination of this agreement. 17. To the extent a Party discloses information received under this MOU to a third party, the Party is to provide notice to the third party to which the information was disclosed that the third party pursuant to paragraph 16 is prohibited from further disclosure, except to the extent required by applicable law, unless it obtains authorization in writing from the FBI CITF's SSA or SIA. 18. To prevent unauthorized disclosure, copying, use, or modification of information provided to a Party under this MOU, the receiving Party is to use security mechanisms and reasonable safeguards to prevent unauthorized access. 19, Each party agrees to provide, upon request, details regarding the handling and maintenance of data in electronic and paper recordkeeping systems maintained pursuant to the provisions of this MOU, in order to allow the other party to ensure that appropriate security and privacy protections are in place. Such information shall be provided to the extent allowable by the laws, regulations, and policies governing each party. 20, Each Party will immediately report to the other Party each instance in which data received from the other Party is used, disclosed, or accessed in an unauthorized manner (including any data losses or breaches). 1:0I2 OFFICIAL tJSC ONLY 'Phis document is the property of the FBI and the City. Neither it nor ns eontentS may be released without authoriaatiun by the FBI and the City.