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THE SEVA COLLECTIVE
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Last modified
8/19/2024 4:37:43 PM
Creation date
4/4/2023 9:22:17 AM
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Contracts
Company Name
THE SEVA COLLECTIVE
Contract #
A-2023-046
Agency
City Manager's Office
Council Approval Date
2/7/2023
Expiration Date
2/29/2024
Insurance Exp Date
3/25/2024
Destruction Year
2029
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Proposed Work Plan <br />Program Design and Description: <br />As described above, in the Services Provided section of our proposal, the food distribution services we currently <br />engage in will continue to be implemented, albeit with a more robust operational quality. From startup to its <br />current form, through much planning, trial and error, our model has settled on the streamlined operation we <br />currently employ. To achieve this relied on the generous and continued dedication of a core set of volunteers <br />who offered many hours of their time. We feel that The Seva Collective is at a junction, where many defined <br />operational duties can be handed off to administrative and logistics staff, thereby freeing the directors to pursue <br />a broader vision for the organization's capabilities in service of the Santa Ana community in the future. <br />Currently at our bi-monthly distribution events we serve approximately 550 families, meaning over the course of <br />a month we serve roughly 1100 families. We have an amazing volunteer base of over 600 people who have <br />participated in distribution events and a cadre of about 40 volunteers who regularly attend. Our Core Volunteer <br />Leadership team, including the directors, who are always in attendance, have streamlined a system by which to <br />distribute 20 - 25 thousand pounds of food at each distribution. Food and supplies are identified, coordinated, <br />gathered, loaded and trucked to the distribution location. Whereby the food is unloaded, sorted, and <br />repackaged into individual family portions. The items are arrayed at several drive -through stations and a walk-up <br />station to serve those residents who may not have access to transportation. To help organize the long line of <br />cars that has been stacked in the parking lot of our distribution site at Villa Fundamental Intermediate School we <br />have arranged for the generous help of the SAUSD DSO (District Security Officers) as well as the Santa Ana PD. <br />The drives are conducted with safety, efficiency and respect at the forefront. Parking lot attendants monitor and <br />regulate traffic, recipients are greeted warmly and notified of services and upcoming events, and food and other <br />items are loaded into trunks and carts. Overthe course of about 2 - 2.5 hours we are able to serve roughly 550 <br />families all the provisions we have allotted for that week. <br />If granted the award amount we plan on implementing the following broad organizational changes: <br />Hire Administrative and Logistics Staff <br />Lease Warehouse/Office Space within Santa Ana <br />Retrofit Warehouse Space with Cold -Storage. <br />Purchase Logistics Equipment (Truck, Forklift, etc.) <br />By implementing these changes we can strengthen and expand our services by expanding nutritional value and <br />increasing our service offering. <br />Expand Nutritional Value <br />Securing a regular supply of dairy, eggs and protein has been a challenge through our system of <br />partners. We also know recipients value these products to create rounded meals for their families. <br />By leveraging wholesale purchasing power, we feel that we could offer these products to our families <br />providing them tremendous value at acceptable cost to the organization. By providing a more <br />nutritionally rich offering, we can help recipients plan their meals more easily and provide a higher <br />level of nutrition, which will lead to better overall health of the Santa Ana community that we serve. <br />10 <br />
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