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THE SEVA COLLECTIVE
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Last modified
8/19/2024 4:37:43 PM
Creation date
4/4/2023 9:22:17 AM
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Contracts
Company Name
THE SEVA COLLECTIVE
Contract #
A-2023-046
Agency
City Manager's Office
Council Approval Date
2/7/2023
Expiration Date
2/29/2024
Insurance Exp Date
3/25/2024
Destruction Year
2029
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The Seva Collective will comply with the State and Local Fiscal Recovery Funds, Compliance and Reporting <br />responsibilities for the following categories, Negative Economic Impacts and Household Assistance: Food <br />Programs. We understand that we must comply with the Statutory Eligible Uses, Treasury's Interim Final Rule, <br />Uniform Guidance (2 GFR) and any other Award Terms and Conditions. We understand that there are four <br />Eligible and certain Restricted Uses for these funds, and we fall under the Negative Economic Impacts and <br />Household Assistance Food Programs sections. <br />We also understand that Eligible Cost Time Frame currently are for Eligible costs incurred once the grant has <br />been awarded and December 31, 2024. With additional funds possibly obligated by December 31, 2024 and <br />expended by December 31, 2026. <br />Most importantly we understand that the Reporting Requirements typically include an initial interim report, <br />quarterly or annual Project and Expenditure reports and a Recovery Plan. Our interim report will include the <br />Initial overview of status and uses of funding, and it will be due one time. Our Project and Expenditure reports <br />are due quarterly and will cover the types of projects funded, our financial data and any information on <br />contracts, grants and subawards when applicable. <br />Our Recovery Plan is due annually and covers our approach and objectives, descriptions of funded projects, <br />performance and evidence information and how we are promoting equity. We further understand that our <br />recovery plan must be published on our public -facing website as well as submitted to the City and Treasury, and <br />that some data from the Recovery Plan will be entered into the Treasury reporting system. We understand that a <br />Recovery plan must include: Executive Summary, Use of Funds, Promoting Equitable Outcomes, Community <br />Engagement, Labor Practices and Use of Evidence. It should also cover project inventory with a table of <br />expenses by expenditure category and Project Inventory. Lastly at minimum it should cover program data and <br />performance indicators including Performance Report, Required Performance Data and Ineligible Activities: Tax <br />Offset Provisions. <br />For Project and Expenditure reports, we understand that the Project Demographic Distribution reporting is key. <br />We will identify whether or not the project is serving an economically disadvantaged community, based on if: <br />program or service is provided at a physical location in a Qualified Census Tract (QCT) (which it is), Primary <br />intended beneficiaries live within a QCT (the majority of recipients are local to the OCT, eligibility criteria are <br />such that the primary intended beneficiaries earn less than 60 percent of the median income; or that eligibility <br />criteria are such that over 2S percent of intended beneficiaries are below the federal poverty line; based upon <br />the expenditure category Household assistance. <br />We will be able to provide Evidence of Use by maintaining and sharing food distribution totals for each event, <br />pictures of events, testimony from recipients, testimony from volunteers, and corroboration from participating <br />local agencies (e.g. Santa Ana Unified School District, Santa Ana Police Department, local organizations such as <br />OC Food Bank, etc). <br />Our current distribution site serves the QCTs within Santa Ana. Our robust and redundant notification systems to <br />recipients ensures that we effectively reach residents of the QCTs surrounding our distribution site. We are <br />15 <br />
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