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Public Works Agency and Library Services Agency
<br />www.santa-ana.org/public-works
<br />Item # 11
<br />City of Santa Ana
<br />20 Civic Center Plaza, Santa Ana, CA 92701
<br />Staff Report
<br />April 18, 2023
<br />TOPIC: Purchase of F-59 Ford Chassis Book Mobile Conversion Vehicle for the Library
<br />AGENDA TITLE
<br />Award Purchase Order to Matthews Specialty Vehicles, in the Amount of $439,922, for
<br />an F-59 Ford Chassis Book Mobile Conversion Vehicle (Specification No. 23-013)
<br />(General Fund and Cannabis Public Benefits Fund)
<br />RECOMMENDED ACTION
<br />Authorize a one-time purchase and payment to Matthews Specialty Vehicles for a 2023
<br />F-59 Ford chassis book mobile conversion, in the amount of $414,922, plus a
<br />contingency of $25,000, for a total amount not to exceed $439,922, subject to non -
<br />substantive changes approved by the City Manager and City Attorney.
<br />DISCUSSION
<br />The Public Works Agency's Parks, Fleet, and Facilities Services Division is responsible
<br />for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and
<br />maintenance equipment. The Santa Ana Public Library's purpose is to respond to the
<br />community's informational, educational, and personal interest needs using books,
<br />materials, technology, and professional expertise.
<br />The City of Santa Ana has a high -density population of approximately 310,000 over 27
<br />square miles, with large portions of the City's population not living within close proximity
<br />to a public library. To provide Santa Ana residents with better library services, Public
<br />Works and the Library have collaborated to bring a second, larger bookmobile to the
<br />Santa Ana community. This much -needed additional community resource will allow the
<br />Library to meet residents closer to where they live, work, and play.
<br />Between July and December of 2022, the City's current bookmobile, also known as the
<br />Knowledge Mobile, made over 170 site visits, checked out 5,165 books, served 23,913
<br />people, created 528 new library cards, and attended 32 special events. Adding a
<br />second, larger vehicle will allow for an expanded service route and enable visits to more
<br />special events, community centers, local nonprofits, parks, and schools throughout
<br />Santa Ana. The new vehicle will have more room for library book collections and
<br />technology, as well as additional space to welcome the public onboard the vehicle. The
<br />vehicle will also be equipped with a more robust technology platform that includes a
<br />large screen TV, sound system, and other multimedia functions. Offering an enhanced
<br />City Council 11 — 1 4/18/2023
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