Agenda Packet_2023-04-18 - Laserfiche WebLink

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Purchase of F-59 Ford Chassis Book Mobile Conversion Vehicle for the Library April 18, 2023 Page 2 mobile library service will better provide educational and recreational support across the entire City and allow the Library to respond more adequately to community needs. The Notice Inviting Bids was advertised on January 27, 2023, on the City's online bid management and publication system. A summary of the bid invitation and bids received is as follows: 129 Vendors Notified 11 Santa Ana Vendors Notified 14 Vendors Downloaded the Bid Packet 4 Bids Received 0 Bids Received from Santa Ana Vendors Four bids were received and opened on February 24, 2023, and evaluated. The bid received from LDV, Inc. was deemed non -responsive due to missing required documents. The results are as follows: Vendor Location Amount Matthews Specialty Vehicles, Inc. Greensboro, NC $379,780.00 Chefs Units, LLC Houston, TX $379,808.79 Farber Specialty Vehicles Reynoldsburg, OH $430,211.00 LDV, Inc. Burlington, WI Non- Responsive The bid submitted from Matthews Specialty Vehicles, Inc. is responsive to the specifications and meets the City's requirements. The total purchase price including sales tax is $414,922. FISCAL IMPACT The current fiscal year funding is available in the FY 22-23 budget in the following accounts: Fiscal Accounting Unit -Account Fund Accounting Unit, Account Amount Year Description Description 2022-23 01111017- General Fund Library -Service Enhancement, $400,000 66400 Machinery & Equipment 2022-23 01211020- Cannabis Public Benefit Library Youth Services, $39 922 66400 Fund Machinery & Equipment TOTAL $439,922 City Council 11 — 2 4/18/2023