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On -Call Engineering Services RFP No. 23-030 • Evaluation of existing conditions • Project evaluation and innovation • Concept layouts and reports Upon notice to proceed, the appropriate staff will be assigned by project manager Othman Elmezain, P.E. to accomplish the task within the agreed upon timeframe. One of the advantages that our team provides is the ability to assign the right staff to each task. Our team can draw from a multitude of PROJECT APPROACH Prior W NTP • Mainly Project Task Order • Swiping Meeling/Canrdiredw wMth City • Task Order Awarded by Dry • Prepare Work Plan, Budget. and Schedule Interim site walk and review concept layout of study findings • Response to comments CITY Prelhninary Design NTP . Data Cullectim and FIeM Survey at 6tlsBrg Conditions Civil/Traffic Plans Utility Comdlnallw City Department Coordination . Mendry Outside Agency Permits Construc0onducurmmnts " ..........), CMVTrafiic Plans Technical Speclications Opinion of Probable Cost ..: disciplines and resources to ° complete each assignment— City Approval whether the task is relatively Signed Deliverable to minor, requiring only a few City far Bidding Purposes people in a single discipline, or a complicated task requiring numerous people and multiple disciplines. A task manager will be assigned to each task, and he/she will work closely with the project manager to get the project completed on time and on schedule. A sample scope of services —including anticipated tasks necessary for successful completion, deliverables, and suggestions for the City —has been provided in Section 2. Scope of Services and Schedule. Schedule and Cost Control As our client references will confirm, Kimley-Horn has an excellent record of completing projects on schedule and within budget. We have a sophisticated Management Information System (MIS) —including software such as the CostPoint Engineering Accounting system and Microsoft Power BI—that allows our project managers to monitor budgets closely. Using the Project Effort Reports generated twice monthly by our MIS, project managers gain a clear understanding of the project scope early in the process to develop a realistic, well thought-out work plan. Once the work plan is developed with the stakeholders, the project manager communicates to the project team the key milestones and submittal dates — including time for QC reviews —as well as the importance of maintaining the established schedule and budget. This communication, along with teamwork and organization, results in successful projects and satisfied clients. The best approach to keeping a project on schedule is to create a risk register whereby we: 1. Track each potential issue 2. Define the criticality of each potential issue 3. Identify the steps and dates for resolution of each potential issue This approach holds the team accountable and forms the basis for the sequence of steps each team member needs to take to reach resolution and keep the project moving forward. Document Control We utilize a redundant document control system in which both hard and electronic copies of project deliverables and significant project communications are filed and tracked by project number and key words. Our streamlined electronic filing system includes records of meetings and data shared; Kimley*Horn ,I.loc o1 1 ?o?