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TASK ORDER APPROACH person and a total cost for the entire Task Order. Large Task Orders may require a comprehensive Upon receipt of a Task Order Request from the City, project schedule, prepared using MS Project; smaller our proposed Project Manager, Tom Epperson will: task orders may require less formal schedules, which • Review the available information for the Task Order. may be conveyt-iJ to the City in writing via email. • Meet with the City of Santa Ana's Project Manager and the City of Santa Ana staff members (via teleconference or in person) to discuss the intent of the project and clarify the nature of the work. • Meet with the Tetra Tech project team for selection of the appropriate Task Manager and technical staff resources for the particular assignment. • Follow up meeting with the City of Santa Ana's Project Manager to ensure expectations are well defined. • The selected Task Order Team will assist in the preparation of the Task Order budget, goals and schedule. Data Research: Tetra Tech will determine the availability of design drawings, calculations, reports, photographs, studies, etc., which are pertinent to the completion of the Task Order. These documents will be reviewed to determine their impact on the project prior to a visit to the project site. City of Santa Ana Coordination: A Manager will meet with key personnel from the City of Santa Ana in person to discuss the proposed work. A site visit will be conducted at this time to determine actual site conditions, record pertinent measurements, and take photographic records of the project site. Draft Proposal: The Project Manager will prepare a draft proposal which will define our understanding of the proposed work, our approach to completing the required work, the project team, the scope of the proposed work, schedule, and fee. Fee estimates for each Task Order will be prepared using a cost/ price modeling tool (CPM) which was developed by Tetra Tech. The CPM is a spreadsheet that itemizes each of the tasks required to complete the project, the personnel required to complete each task and the number of hours required by each person for each task. In addition to providing a tabulation of the hours required to complete each task, the CPM also reports the total number of hours required by each The draft proposal will be reviewed by our Quality Assurance Manager, Task Manager, and select team members. Final Proposal and Work Plan: Tetra Tech will discuss the draft proposal internally, make the necessary adjustments and submit our final proposal. After the fully executed agreement between the City of Santa Ana and Tetra Tech is in place, the Project Manager will prepare a Work Plan. The Work Plan is an internal Tetra Tech document which will contain the scope of work, project team, schedule and budget for the project. The format of TETRA TECH