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PROPOSALFOR RFP NO- 23-030 FINAL DESIGN PHASE FINAL IDR DESIGN PACKAGE .r•. DESIGN PACKAGE FINAL APPROVAL PACKAGE • Design Concept Finalize Design Concept • Incorporate Final IDR Design • Site Visit Prepare Final Construction Comments, if any • Meet with Agencies Plans • Deliver Final Plans& • Public Outreach • Incorporate and Finalize Specifications Special Provisions Comments .Include Permits in Bid • Prepare Construrt-ion Plans • Incorporate 60%Design Package, as applicable • Prepare SpecialProvisions Comments • Incorporate 30% Design • Obtain Comments on Permits Comments • Prepare Construction Cost • Submit Plans to Agencies Estimates Caltrans Local Assistance: For state and federally funded projects, Tetra Tech will assist the City with the completion of the necessary reporting forms as required by Caltrans Local Assistance Procedure Manual. Tetra Tech understands the regulatory framework and relationships from similar assignments which have required coordination with Federal, State, and Local Agencies representatives, as well as a thorough knowledge of associate regulations and guidelines related to legal requirements, environmental compliance, permitting and local codes and ordinances. Regulatory Agencies: Tetra Tech is familiar and has successfully completed projects within areas under jurisdiction of the US Army Corps of Engineers (ACOE) Regional Water Quality Control Board (RWQCB) and California Department of Fish and Game (CDFG) 1602. Projects that would involve work within these areas may require a 404 permit from the ACOE or a 401 Water Quality Certification. BID AND AWARD PHASE Bid Phase Support: If needed during the bid phase, Tetra Tech will provide bid support services to the City. Tetra Tech will attend pre -bid meetings, respond to requests for information (RFI's), prepare addendum as required to modify bid documents, assist in the review of bids, bid qualifications, and proposed contract language exceptions during the construction contractor selection process. At the conclusion of the process, Tetra Tech will provide the City of Santa Ana with our recommendation for award. Pre -Bid Meeting Attendance: Members of our team will attend City -led pre -bid meetings at the City's designated location and, as applicable, attend/lead a job walk of the project site to assist the City in providing general and detailed project background and answer questions raised by potential bidders that are in attendance. Assist with RFIs Addendum and Technical Related Issues: Bidder related questions and RFIs that arise during the bid phase will be submitted to the City and forwarded to the Tetra Tech team. Our team will prepare answers to these questions and other RFIs for distribution by the City. As necessary, Tetra Tech will prepare addendum to modify the existing bid documents, construction drawings and specifications for distribution to bidders by the City. Bid Evaluation: Bid evaluation is of key importance to avoid a bid protest by the unsuccessful bidder. Upon receipt of bids at the City's designated location, Tetra Tech will carefully evaluate each bid received to ensure that the lowest bidder is also the responsive and responsible bidder. The review will City of Santa Ana