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Huift-Zollars reviewed the RFP and provides the following as a supplemental sample scope of services. Design plans and reports would follow the City's standard format. TA S K A: Project Management and Coordination • After contract award HZ will prepare a Project Work Plan (PWP) and schedule a kick-off meeting. The PWP will be provided to the City for review and comment prior to the kick-off meeting date. Said PWP will expand on: » Design Team (City of Santa Ana/HZ/Consultants) » CADD Standards » Scope of Work/Deliverables » Drawing List » Applicable Criteria/Standards/Codes » Specification Requirements » Schedule/Milestones » Design Budget(s) » Quality Control/Quality Assurance » Value Engineering (Construction Budgets) During the kick-off meeting the development team will review the PWP, identify key staff, and establish lines of communication. The PWP will be updated per comments provided during the kick-off meeting and publish with the City's approval. The published PWP will be used by the project manager to monitor the project during design. Starting from the date of kick-off meeting, Huitt-Zollars will be responsible for project management and coordination of the project. This includes: » Development team meetings between the City of Santa Ana and consulting team » Meetings with affected community members, stakeholders, and utility companies Sample List: City of Santa Ana (Water, Sewer, & Storm) Orange County Sanitation District Union Pacific Railroad Southern California Edison Southern California Gas AT&T Time Warner Cable Santa Ana Unified School District Preparation of progress reports to the City of Santa Ana Monitoring the design elements and schedule per published PWP Securing permits — HZ will coordinate with agencies involved in the project, prepare, and file to acquire required permits on behalf of the City of Santa Ana. TA S K B : Records Research — The utility list will be compared to findings from Underground Service Alert. All Utility agencies will be contacted to gather and review available record data. Record information will be evaluated against the survey and compiled into a master ViB CADD file. HZ will evaluate "record" information against proposed facilities to pinpoint potential conflicts. All potential conflicts will be tagged for further investigation during the pothole investigation. TASK C : Survey —The overall topography includes a design survey that captures surface information within the right-of-way and an aerial that extends the topography beyond the right-of-way to capture private property features. It is assumed that the topography limits will be sufficient for design. The City will also provide the record boundary that will be necessary to evaluate right-of-way and property encroachments. Prior to commencing design the project manager and key personnel will walk the site to evaluate the topography and record information against the existing condition. HZ will review the topography against visible utility features, notate SCE power pole number tags, control panel types, traffic signal types, and mast arm lengths. The information will be compile into the master Micro -Station CAD file for discussion prior to the design phase. City of Santa Ana Civil Engineering Services: RFP 23-030 12