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» Monitoring design activities and delivery schedules through a committed Quality Assurance/Quality Control process » Providing direction on the most beneficial and cost-effective task order solutions Mark Thomas has developed the following general approach to a street and/or active transportation PS&E task order. Ultimately, each task order is completed with a tailored approach according to the City's specific needs, budget, and schedule. For projects with State and/or Federal funding, Mark Thomas will assist the City in the administration and processing of the necessary documents with Caltrans Local Assistance, including right-of-way certifications and Requests for Authorization. ,;I`ROJECT MANAGEMENT AND ADMINISTRATION Mark Thomas will gather readily accessible information on the project and will conduct a detailed project site visit during our scope development process where applicable. This will confirm our project understanding and help us answer key technical questions, even before task order notice to proceed (NTP) is received. We will drive the project schedule, evaluate and monitor budgets, perform quality control, conduct project meetings including agendas, exhibits and meeting minutes. BASELINE REVIEW AND PROJECT DEFINITION Our team will conduct a detailed walk audit of the project site, identifying existing conditions and deficiencies related to pavement condition, curb, gutter and sidewalk conditions, ADA compliance and other elements that may affect the proposed project. Survey and mapping will be conducted to provide a project basemap. Other site - specific information will be obtained, including as-builts and facility maps from pertinent agencies and utility owners (utility "A" letter request). KEY DELIVERABLES » Agendas & Minutes » Progress Reports » Schedule Updates Quality Control & Audit KEY DELIVERABLES » Site Audit » As -Built Plans » Utility "A" Letters » Survey & Mapping CONCEPT/PRELIMINARY DESIGN DEVELOPMENT Early pre -concept design identification of constraints provides us with flexibility, allowing for more time to mitigate risks and incorporate cost- effective solutions in the project. Mark Thomas will include preliminary design tasks in the scope of work for the project. We will analyze alternatives to determine their relative impacts and prepare preliminary construction cost estimates to assist the City in evaluating each alternative. For each alternative, if needed, we will identify the right-of-way impacts and address the required CEQA and NEPA (if necessary due to funding) environmental clearance and documentation for the project. With the alternative set, additional studies will be performed including geotechnical, stormwater WQMP, and potholing (if necessary). KEY DELIVERABLES » Preliminary Plans (30%) » Cost Estimate » ROW and Utility Impacts » Environmental Clearance » Geotechnical Report » WQMP » Potholing, if necessary ON -CALL ENGINEERING SERVICES City of Santa Ana MARKTHOMAS Page 11