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FINAL DESIGN Generally, when a project reaches the final design phase, all KEY DELIVERABLES conceptual/preliminary design tasks have already been completed and environmental clearance obtained. During the final PS&E phase, our » PS&E at 60% & Final team will prepare the project plans in Microstation. Specifications will >> ROW and Utility be prepared based on the Greenbook and City special provisions. A Impacts construction cost estimate will be produced for the City, identifying all Utility "B" & "C" Letters bid items along with quantity backup. >> ROW Legals & Plants Utility coordination will be ongoing through the final design phase with "B" and "C" Letters sent out with any utility impacts identified and cost liability determined, to ensure no delays in construction. Additionally, if a project requires the acquisition of any necessary right-of-way and or easement, our team can produce legal descriptions, appraisal maps, and right-of-way maps necessary for any fee takes or temporary construction easements. CONSTRUCTION PHASE At the completion of the final design phase, Mark Thomas will assist KEY DELIVERABLES the City through the bid and construction phases of the project. During the bid phase, we will respond to inquiries, assist in addenda N Bid Addenda (if needed) preparation if required, and review the bid results. » Bid Analysis During construction we will support the City construction management D RFI Responses and inspection crews, including attendance at the pre -construction n Submittal Reviews meeting, respond to requests for information (RFI), review shop » As-Builts drawings and submittals and prepare as -built record drawings. MANAGEMENT APPROACH For the delivery of an on -call services contract through a task order basis, it is important to have an experienced project manager and a well -thought-out Project Management Plan (PMP). One of the first items of work is to prepare a PMP that sets the expectations and serves as a guidebook as task orders are developed and executed. PROJECT MANAGEMENT PLAN The preparation of a PMP is crucial. PMPs are prepared shortly after NTP and serve as a guide for project implementation and management. The PMP provides a baseline of project objectives to achieve, how it is to be achieved, who will be involved, how it will be reported and measured, and how information will be communicated. With an on -call contract, we create an overarching PMP that includes items such as the contract contact list, communication protocols, budget tracking and invoicing procedures. The PMP will be amended for each specific task order and will include the following: Project Overview and Objectives Project Scope, Requirements, and Deliverables Project Team Roles and Responsibilities Project Budget » Schedule and Key Milestones Quality Control Approach MARK THOMAS ON -CALL ENGINEERING SERVICES Page 12 City of Santa Ana