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City of Santa Ana I On -Call Engineering Services RFP NO.: 23-030 • Milestone Review: Hold milestone reviews. All milestones will conform to the approved schedule and will conclude with a team meeting to solidify the direction of the design. • Coordination: Coordinate with all internal review staff and document and track comments for incorporation into the final design. Any deviations from the original scope documents or deviations from design standards will be immediately reported and confirmed with the design team. Throughout the design development phase, we will aggressively coordinate with all agencies having jurisdiction. ., • Documents delivered at 80% Progress Set: At the 80% of Design DevelapAent progress, we meet with the City to review the 80% progress set of design development documents. We will implement any changes required. • Critical Path Schedule: We will assist in the coordination of a Critical Path Schedule for construction. • Completion of Design Development: At 100% of Design Development, we will deliver the Design Development progress set as hard copies, AutoCAD, and PDF file format. Construction Documents • CD Development: Proceed with preparation of construction documents upon authorization from the City after completion of design development. • Construction Documents: Delivered documents will be as set forth in the scope of work and will include required building permit review/responses and permit ready documents. • Preconstruction Review: Execute a comprehensive pre -construction review of the project to avoid any conflicting design issues, or specification misinterpretations or plan ambiguities. The extensive construction experience of the IDS staff will be particularly beneficial in this respect. • Cost Estimate: Issue a final construction cost estimate and schedule along with the completed construction documents including specifications. Bidding Assistance • Bid Review: Assist in bid review and award, following bid advertisement and acceptance. • Pre -Bid Meeting: We will attend the pre -bid meeting. • RFI Response: Promptly respond to all Requests for Information during the bidding process and assist in Issuing Amendments if needed. • Construction Observation I Administration • Submittals: Diligently document all responses and record observations from all field visits. • Contractor's Pay Request: Assist in the evaluation of contractor pay requests and extra work authorizations if required. • Inspection: Complete timely site inspections and attend site meetings. • Close-out: Assist with project punch lists and project close-out. 4, IDS GROUP Page 27