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Agreement for: Vietnamese Business Forum Date(s) of Program: 07/13/23-07/13/23 Page 5 of 6 COMPLIANCE: The Group covenants and agrees that the Group (a) shall strictly comply with all laws, orders, rules and regulations relating to the use and occupancy or the Hotel property, (b) will not allow the Hotel property to be used for any purpose other than the specific use permitted under this Agreement, (c) will not permit the Hotel property to be used for any improper, unlawful or objectionable purposes and (d) will not cause, maintain or permit any nuisance in, on or about the Hotel property, DAMAGES: The Customer agrees to be responsible for any damage done to the function room or any other part of the hotel by the Customer, his guest(s), invitees, employees, independent contractors, or other agents under the Customer's control. The Hotel will not assume or accept any responsibility for any damage done to the function room or any other part of the Hotel prior to, during or following the Customer's function. The Hotel will not assume or accept any responsibility for damage to or loss of any merchandise or articles left in the Hotel prior to, during or following Customer's function. PERMITS/LICENSES: If Customer's function requires a permit or license from any governing body (local, state or federal), Customer is solely responsible for obtaining such license or permit at Customer's expense OUTDOOR EVENTS: The hotel does not allow groups to hold events outside on hotel grounds or adjacent areas. Use of outdoor space for any event regardless of the length of time requires special permits and pre - approval by the city, Requests for use of outdoor space must be made in writing to the general manager of the hotel a minimum of 90- days in advance and will be considered on a case -by -case basis. ROOM ASSIGNMENT: The DoubleTree, Santa Ana-OC Airport reserves the right to assign another room for CITY OF SANTA ANA function in the event the room originally designated for such function shall be unavailable or inappropriate, at the Hotel's sole discretion. SHUTTLE SERVICE: Hotel offers complimentary shuttle service to/from the Orange County Airport and within 3 miles of the hotel upon availability. Hours of operation are 5:30am-10:30pm. The shuttle capacity is 11 passengers per shuttle. As an obligation to our regular guests, the Airport shuttle service is our priority, and all other courtesy transportation is scheduled around this. Groups that desire a scheduled shuttle to a particular location within the 3 miles will be subject to a fee of $80.00 round-trip or $40.00 one way (maximum of 2 trips each way) and are based upon availability at time of booking. Group shuttles must be scheduled a minimum of 7 business days prior to the date needed in order for the hotel to be able to staff accordingly, Any shuttles scheduled within the 7-day window will be based on time availability the day of event and may not be guaranteed. SECURITY: We have no insurance for and are not responsible for any loss or damage to your property. If required, in our sole judgment, in order to maintain adequate security measures in light of the size and/or nature of your function, you will provide, at your expense, security personnel supplied by a reputable licensed guard or security agency doing business in the city or county in which we are located, which agency will be subject to our prior approval. Such security personnel may not carry weapons. For the safety of persons and property, no fireworks, open flames or incendiary devices may be used indoors at the hotel Group agrees to comply with all applicable federal, state and local laws, including health and safety codes and federal anti -terrorism laws and regulations including all provisions of the Patriot Act and regulations of the U.S. Department of Homeland Security and the Office of Foreign Assets Control. Group agrees to cooperate with Hotel and any relevant governmental authority to ensure compliance with such laws. AUXILIARY AIDS: The Hotel represents, and you acknowledge that the Hotel facilities being rented for you including guest rooms, common areas and transportation services will be in compliance with our public