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Award Construction Contract with M.S. Construction Management Group <br />July 18, 2023 <br />Page 2 <br />DISCUSSION <br />The City has identified the need to undertake the installation of new bus shelters <br />throughout all Santa Ana Neighborhoods (Exhibit 1). The scope of work includes <br />excavation, grading, removal, and replacement of Portland cement concrete, and <br />installation of new bus shelters. After completion, the newly installed bus shelters will <br />provide protection from various weather conditions for citizens as they wait for the bus <br />at any bus stop location throughout Santa Ana. <br />Public Outreach and Contractor Participation <br />To provide an opportunity for local vendors to submit bids, the City notified a total of 900 <br />regional vendors via PlanetBids, many of which are Santa Ana based. Five vendors <br />requested bidding documents and a total of two bids were received. Bids were not <br />received from any Santa Ana contractors. As legally required, a Notice Inviting Bids was <br />advertised in the Orange County Register newspaper on April 21, 2023 and April 28, <br />2023. The project was also advertised in PlanetBids from April 21, 2023 through May <br />107 2023. Bids were received electronically via PlanetBids on May 10, 2023. <br />Bid Results Summary <br />Rank <br />Bidder's Name <br />Location <br />Base Bid <br />1 <br />M.S. Construction Management Group <br />Dana Point, CA <br />$428,420 <br />2 <br />ND Construction Co., Inc. <br />Long Beach, CA <br />$523, 183 <br />A total of two bids were received, and both were deemed responsive. M.S. <br />Construction Management Group submitted the lowest responsive base bid in the <br />amount of $428,420 (Exhibit 2). As specified in the bid documents, the lowest bid shall <br />be determined on the basis of the Base Bid. Based on the bid analysis and a <br />contractor's reference check, staff recommends awarding the construction contract to <br />M.S. Construction Management Group, in the amount of the base bid totaling $428,420 <br />(Exhibit 3). <br />M.S. Construction Management Group has not performed as a prime contractor in the <br />City of Santa Ana within the past five years. A reference check was made and good <br />reviews were from other public agencies regarding the quality of work performed by <br />M.S. Construction Management Group. <br />Project Delivery <br />To deliver a complete project, in addition to the construction contract bid amount, the <br />estimated total project delivery cost includes construction administration, inspection, <br />and testing, as well as an allowance for contingencies to account for unexpected or <br />unforeseen conditions. Construction administration and inspection includes construction <br />