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Library <br />www.santa-ana.org/library <br />Item # 23 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />July 18, 2023 <br />TOPIC: Approve Agreement for Moving and Storage Services for the Main Library and <br />Newhope Library Capital Improvement Projects <br />AGENDA TITLE <br />Approve Agreement with Inland Moving and Storage Co., Inc. dba Burgess Moving and <br />Storage to provide Moving and Storage Services for the Main Library Transformation <br />Project and Newhope Library Renovation Project, in an Amount not to Exceed $223,924 <br />(Specification No. 23-058A) (General Fund and Non -General Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute an agreement with Inland Moving and Storage <br />Co., Inc. dba Burgess Moving and Storage to provide moving and storage services for <br />the Main Library Transformation Project and Newhope Library Renovation Project in an <br />amount not to exceed of $223,924 including a 10% contingency amount of $20,357, for <br />a term beginning July 18, 2023 and expiring December 31, 2025, with provision for one, <br />one-year extension, subject to non -substantive changes approved by the City Manager <br />and City Attorney. <br />DISCUSSION <br />Quality library services are a key indicator of a community's overall health and wellness. <br />Utilizing a high -quality moving and storage firm will help ensure the Library's collections <br />are protected, secured, and readily available to the public upon reopening of the Main <br />and Newhope Libraries after the respective Transformation and Renovation Capital <br />Improvement Projects are complete. Once complete, residents will enjoy an enhanced <br />and expanded network of library locations and services along with an improved quality <br />of life throughout Santa Ana. <br />On April 13, 2023, the Purchasing Department and Library Services Agency released <br />Request for Proposal (RFP) 23-058A, by which it sought proposals from qualified firms <br />to provide moving and storage services for two Library capital improvement projects - <br />the Main Library Transformation and Newhope Library Renovation. (Exhibit 1). The <br />scope of services includes the management of moving services, the relocation of <br />Library collections and selected furniture, temporary off -site secure storage, and the <br />provision of all packing materials. <br />