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Approve Agreement for Moving and Storage Services for the Main Library and Newhope <br />Library Capital Improvement Projects <br />July 18, 2023 <br />Page 2 <br />The RFP was advertised on PlanetBids, the City's online bid management and <br />publication system. A summary of the RFP and proposals received is as follows: <br />505 Vendors notified <br />1 Santa Ana vendor notified <br />26 Vendors downloaded the RFP packet <br />11 Proposals received <br />0 Proposals received from Santa Ana vendors <br />Eleven Proposals were received by the RFP deadline on May 10, 2023, opened, and six <br />(6) proposals were deemed to be responsive to the RFP specifications. Based on the <br />criteria outlined in the RFP, the following summarizes the results from firms that <br />submitted responsive proposals and their rankings: <br />Firm <br />City <br />Rank <br />Inland Moving and Storage Co., Inc. <br />Riverside, CA <br />1 <br />MEK Enterprises, Inc. <br />San Diego, CA <br />2 <br />Penn Relocation Services <br />Anaheim, CA <br />3 <br />Johnson Commercial Solutions Inc. <br />San Marcos, CA <br />4 <br />S and D Moving Services Inc. <br />Spring Valley, CA <br />5 <br />Crown Worldwide Moving and Storage, LLC <br />Mira Loma, CA <br />6 <br />Staff recommends awarding an agreement to the highest -ranked firm, Inland Moving & <br />Storage Co., Inc. dba Burgess Moving and Storage (Exhibit 2). Their proposal <br />demonstrated a high degree of technical competence and experience performing <br />comparable services on projects of similar sizes for other government agencies. The <br />firm was able to demonstrate a clear understanding of the project components and <br />provide a cost-effective approach to the Library's needs, providing the best overall value <br />for the City. <br />FISCAL IMPACT <br />The current fiscal year funding is available in the FY 23-24 budget and any remaining <br />balances not expended at the end of the fiscal year will be presented to City Council for <br />approval of carryovers to FY 24-2 5 . <br />Fiscal Year <br />Accounting Unit- <br />Account # <br />Fund <br />Description <br />Accounting Unit, <br />Account Description <br />Amount <br />Library — Service <br />2023-2024 <br />01111017-62300 <br />GENERAL FUND <br />Enhancement; Contract <br />$49,091 <br />Services Professional <br />CANNABIS <br />Library Youth Services; <br />2023-2024 <br />01211020-62300 <br />PUBLIC <br />Contract Services <br />$51 , 383 <br />BENEFIT FUND <br />Professional <br />