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Item 21 - Electronic Document Management System Upgrade
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07/18/2023 Regular and Special HA
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Item 21 - Electronic Document Management System Upgrade
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7/13/2023 11:39:05 AM
Creation date
7/12/2023 12:34:29 PM
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City Clerk
Doc Type
Agenda Packet
Agency
Clerk of the Council
Item #
21
Date
7/18/2023
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template applied and the MapNo field value will match an attribute in the Right of Way <br />layer REST service. <br />A Laserfiche layer will be configured to display Right -of -Ways as documents on the map, <br />displaying one feature per document. Documents in Laserfiche will have the Right -of - <br />Way template applied and the Right -of -Way - MapNo field value will match an attribute <br />in the Right of Way layer REST service. <br />Deliverable Requirements <br />* Arcl-F Integration is installed on the client's infrastructure <br />* Arcl-F Integration Layer is configured to display documents on the map <br />* Laserfiche Layer is added to an existing map in ArcGIS <br />* Additional layers can be configured pending the full scope of the project <br />* Buildout of Laserfiche Workflow to generate new Drawing Numbers based on the City's <br />naming convention <br />Standalone Database Migration <br />Work Category: <br />CDI will develop a programatic way to add the missing filed information from the <br />Configuration <br />separate standalonw SQL database into Laserfiche. <br />Billing Type: <br />Deliverable Requirements <br />Billable <br />*CDI will perform the standalone SQL database migration as follows: <br />■ Evaluate the source data <br />Estimated Time: <br />■ Identify possible issues with the source data <br />20.00 hours <br />■ Build a Laserfiche Workflow to perform the migration <br />■ Run and monitor the Laserfiche Workflow <br />Estimated Finish: <br />■ Perform quality control on the migrated data <br />8/2/2023 <br />■ Provide a report following the migration <br />PWA-DOCS Migration <br />Work Category: <br />CDI will migrate the Laserfiche volumes stored on PWA-DOCS to a new server. Configuration <br />Deliverable Requirements <br />Billing Type: <br />*CDI will perform a standard Laserfiche server migration as follows: <br />Billable <br />■ Evaluate the source data <br />■ Identify possible issues with the source data <br />Estimated Time: <br />■ Perform the data migration <br />20.00 hours <br />■ Perform quality control on the migrated data <br />■ Provide a report following the migration <br />Estimated Finish: <br />8/2/2023 <br />Training and Documentation <br />Work Category: <br />CDI will provide all necessary training and documentation services to ensure succesfull Configuration <br />user adoptionn of the proposed solution. <br />Billing Type: <br />Deliverable Requirements Billable <br />*CDI will create and provide to the City a fully documented training manual with <br />screenshots for the City personnel that maintain the documents in the system Estimated Time: <br />*CDI will create a streamlined version of the training manual with detailed screenshots 40.00 hours <br />CDI 2000 O'Neil Road Suite 150 Hudson, WI 54016 P. 855.714.2800 F. 866.592.7343 www.CDI.suggort <br />
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