Item 26 - MOU between the City of Santa Ana and the Confidential Association of Santa Ana

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MOU between the City of Santa Ana and CASA July 18, 2023 Page 2 and one of the first, if not the first, public agency in California and/or United States to offer such a benefit. Other key terms of the agreement include: updated discipline and grievance processes; acting pay language; constructive receipt language; addressing specific classification pay equity; one-year probationary period for current employees; bilingual pay recertification every three (3) years (for employees who receive bilingual pay); medical cashback language equivalent to City's management unit; reducing the number of unused sick leave hours that may be converted to CalPERS service credit to eighty (80) for current employees and eliminating the option to convert unused sick leave hours to CalPERS service credit for future employees; modifying the maximum amount of sick leave that may be converted to employees' retirement health savings or 457 deferred compensation accounts from one thousand two hundred (1,200) hours to one thousand six hundred (1,600) hours; new employees hired after City Council approval of the MOU will accrue a maximum of three hundred fifty-two (352) sick leave hours with any accrued hours over the maximum cashed out into employees' retirement health savings accounts in January each year; and clarifying language on issues of employment. Lastly, pursuant to Resolution No. 2021-026, there are unrepresented classifications that mirror the salary increases and terms and conditions of employment of CASA. The attached Resolution merely updates the respective salary schedule of the unrepresented classifications as a result of the salary increases provided to CASA. FISCAL IMPACT The estimated annual cost of the agreement during the three (3) year period is $762,492 for FY 2023-24 and $829,731 for FY 2024-25, for a total estimated cost of $1,592,222. The estimated annual cost for the associated unrepresented classifications during the three (3) year period is $52,528 for FY 2023-24 and $56,884 for FY 2024-25, for a total estimated cost of $109,412. The budgeted increase for FY2023-24 was approximately $664,277. The combined FY2023-24 estimated cost of $815,020 ($762,492 + $52,528) exceeds the budgeted increase, primarily due to the one-time lump -sum payments. In September, staff will request a carryover of the unused FY22-23 budget to fund the additional $150,743 ($815,020 estimated cost, less the $664,277 budgeted increase). EXHIBIT(S) 1. Memorandum of Understanding between the City of Santa Ana and the Confidential Association of Santa Ana 2. Resolution for associated unrepresented classifications Submitted By: Jason R. Motsick, Executive Director of Human Resources Approved By: Kristine Ridge, City Manager