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Item 35 - Construction Management and Inspection Services for Santa Ana Public Library Capital Projects
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06/06/2023 Regular & HA
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Item 35 - Construction Management and Inspection Services for Santa Ana Public Library Capital Projects
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12/12/2023 4:22:55 PM
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Agenda Packet
Agency
Clerk of the Council
Item #
35
Date
6/6/2023
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2. SCOPE OF SERVICES & SCHEDULE <br />GRIFFIN STRUCTURES I 2 S <br />Scope of Services &Schedule <br />Griffin hereby affirms that we will perform the <br />scope of services contained in the RFP; we <br />have elaborated on how we will provide our <br />services as noted below. <br />PRECONSTRUCTION PHASE <br />1. Biddability & Constructability Reviews: To <br />achieve concise construction documents, <br />Griffin will perform a comprehensive <br />constructability review in Bluebeam format <br />for each Library and review comments with <br />each Design Team. This effort will seek to <br />identify items that are unclear or in conflict <br />with other aspects of the project, as well as <br />biddability and best value. This effort will <br />result in a Bluebeam and Excel report that <br />will also include a marked -up set of plans. <br />Griffin will back check the plans after updating <br />and review all items with the design team <br />as needed to resolve them. Griffin also uses <br />Bluebeam Studio when all parties have access <br />to the software to better collaborate and <br />create transparency in the constructability <br />process. <br />2. Preconstruction Phase Services Meetings: At <br />the Kick -Off Meeting, Griffin will participate in <br />or conduct a kick-off meeting with the project <br />teams to integrate our services into the project <br />flows. This meeting with key stakeholders will <br />address items such as current design status, <br />challenges and issues, budgets, schedules, <br />personnel, and any key objectives necessary to <br />gain a full understanding of the projects. This <br />meeting will then inform how we engage in <br />the project to address the key concerns and <br />objectives of the City and project team in real <br />time. <br />CONSTRUCTION PHASE <br />Bid Support <br />Bid Phase Assistance: Griffin will manage the <br />contractor bidding process and can even offer <br />a prequalification process to narrow down <br />a short list of qualified bidders. To that end, <br />Griffin will employ the following measure to <br />ensure a fully responsive and responsible bid is <br />delivered to the City. <br />Distribute Plans: Once bidding is underway, <br />we will work closely with the City and the LPA <br />Design Team to coordinate the publishing <br />of the bid documents with the appropriate <br />publications and websites. <br />Mandatory Pre -Bid Meeting: Griffin will <br />prepare an agenda and will work closely with <br />the City and Design Team to ready all relevant <br />documents for the pre -bid meeting, including <br />our agenda, presentation, sign -in sheet, site <br />tour, hard copies of plans, specs, and other <br />relevant materials. Griffin will then publish the <br />minutes, sign -in sheet, and formal responses <br />to any questions in the form of an Addendum. <br />Bid RFls: For all bid questions, Griffin will serve <br />as the point of contact and will coordinate the <br />distribution of questions and answers to the <br />relevant parties. Once answers are provided, <br />Griffin will work closely with the LPA Team to <br />assemble appropriate Addenda for distribution <br />to plan holders. <br />GRIFFIN <br />STRUCTURES <br />
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