Item 19 Local Street Preventative Maintenance FY 2022-23

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Construction Contract for Local Street Preventative Maintenance FY 2022-23 May 16, 2023 Page 3 A total of six bids were received and all were deemed responsive. Onyx Paving Company, Inc. (Onyx Paving) submitted the lowest responsive base bid in the amount of $2,927,000 (Exhibit 3). As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. Based on the bid analysis and a contractor's reference check, staff recommends awarding the construction contract to Onyx Paving for the base bid of $2,927,000, plus an added alternate bid item of $27,000, totaling $2,954,000 (Exhibit 4). Onyx Paving has not performed as a prime contractor in the City of Santa Ana within the past five years. A reference check was made and received good reviews from other public agencies regarding quality of work performed by Onyx Paving. Project Delivery To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions. Construction administration and inspection includes the following: construction management; implementation of the labor requirements; inspection of the Contractor's work to ensure contract compliance, workmanship, and quality; and materials testing. As indicated in the Cost Analysis (Exhibit 5) and as summarized in the table below, the estimated total construction delivery cost of the project is $3,840,200. Project Item Total Construction Contract $2,954,000 Construction Administration, Inspection, Testing $ 443,100 Project Contingencies $ 443,100 TOTAL CONSTRUCTION DELIVERY COST $3,840,200 ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER- 2023-03 was filed for project 23-6907. FISCAL IMPACT As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $3,840,200, which includes construction, contract administration, inspection, testing, and authorized contingencies of $293,000. All funds are available for expenditure in Fiscal Year 2022-23 Capital Improvement Program (Exhibit 6). Any remaining balances not expended at the end of the fiscal year will be carried forward into FY 2023-24. A proposed carryover of unspent funds will be presented to the City Council for the FY 2023-24 portion of this contract. The following table summarizes the funds budgeted for expenditure to deliver the construction of this project: