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3. The PM shall be responsible for review of completeness and quantity of all <br />required shop drawings, product data, samples and other submittals <br />("Submittals"). Shall transmit the Submittals to City staffing for review and <br />approval, and shall establish and implement procedures for expediting the <br />processing and approval of Submittals. <br />4. Attend pre -construction meeting and schedule and conduct weekly construction <br />and progress meetings to discuss such matters as procedures, progress, problems <br />and scheduling. Will prepare and promptly distribute minutes. <br />5. Shall be responsible for ensuring that all building permits and special permits, if <br />required are obtained and that all applicable fees have been paid, and shall obtain <br />approvals from authorities having jurisdiction over the Project. <br />6. Shall review construction schedule, including activity sequences and duration, <br />schedule of submittals and schedule of delivery for products with long lead-time. <br />Update the project schedule as required showing current conditions and revisions <br />required by actual progress. <br />7. Shall conduct comprehensive evaluation of change order requests, provide <br />independent estimates, render recommendations and assist in claim resolution. <br />Shall regularly monitor and report on the status of the Project Construction <br />Budget on a monthly basis, indicating actual costs for completed activities and <br />work in progress, and indicating estimates for uncompleted work. Report should <br />identify variances between actual and budgeted or estimated costs, and shall <br />advise the City whenever it appears that the Actual Construction Cost has <br />exceeded, or will exceed, the Project Construction Budget for the entire Project <br />or any Project Component. <br />8. Monitor the contractor's safety program. Take necessary steps to ensure the job <br />site conditions are in compliance with OSHA regulations. <br />9. Maintain cost accounting records on authorized work perfon-ned under unit costs <br />and additional work performed on the basis of actual costs of labor and materials, <br />or other work requiring accounting records. <br />10. May develop and implement procedures for the review and processing of <br />applications by contractor for progress and final payments. Make <br />recommendations for certification to the City for payment. <br />11. Determine that the work of contractor is being performed in accordance with the <br />contract documents. Make recommendations to the City regarding special <br />inspection or testing of work not in compliance with the provisions of the <br />contract documents. Subject to review by the City, reject work which does not <br />conform to the requirements of contract documents. <br />12. The individuals, Project Manager, Inspector and Contract Administrator, shall <br />City of Santa Ana RFP 18-049 <br />Page Al -2 <br />