Item 29 - School Crossing Guard Agreement

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Public Works Agency www.santa-ana.org/public-works Item # 29 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 16, 2023 TOPIC: School Crossing Guard Agreement AGENDA TITLE Approve Agreement with All City Management Services, Inc. for the School Crossing Guard Program in an Amount not to Exceed $7,706,655 for up to a Five -Year Term (General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with All City Management Services, Inc. to provide a school crossing guard program in an amount not to exceed $7,706,655 for a three-year term beginning July 1, 2023 and expiring June 30, 2026, with an option for up to two, one-year extensions, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The school crossing guard program serves three school districts, which includes 41 elementary schools, and dispatches approximately 55 crossing guards throughout the city. On March 15, 2023, the Public Works Agency issued a Request for Proposals (RFP) for these services (Exhibit 1). Three vendors submitted proposals, each of which were evaluated by a rating panel and ranked based on the criteria included in the RFP. The results are summarized below. Vendor Location Rank All City Management Services, Inc. Santa Fe Springs, CA 1 Patrol Masters Santa Ana, CA 2 Alltech Industries, Inc. Monterey Park, CA 3 The proposal submitted by All City Management Services, Inc. (ACMS) was ranked highest and most responsive to the criteria, and meets the City's requirements. ACIVIS has provided crossing guard services to the City of Santa Ana since 2013 with a strong history of professional and consistent service provisions. As such, staff recommends awarding the agreement to ACIVIS (Exhibit 2).