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Item 31 - Purchasing Policies and Procedures
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05/16/2023 Special and Regular & Special HA
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Item 31 - Purchasing Policies and Procedures
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8/10/2023 11:37:23 AM
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City Clerk
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Agenda Packet
Agency
Clerk of the Council
Item #
31
Date
5/16/2023
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Ordinance No. NS-XXX <br />Page 3 of 9 <br /> <br />a project for the erection, improvement, and/or maintenance, inspection, testing <br />and repair of public buildings, streets, drains, sewers, or parks. <br />(2) The city manager is authorized to bind the city to any one (1) written contract for <br />emergency public works construction in an amount not exceeding the sum of <br />one hundred thousand dollars ($100,000) seven hundred fifty thousand dollars <br />($750,000). <br />(3) The city manager is hereby authorized to bind the city on change orders to any <br />one (1) public works contract, per vendor, without previous city council approval <br />when such change order for any one (1) public works contract, together with any <br />previously approved change orders for said contract, do not cumulatively <br />amount to an increase of the city's expenditure obligation under said contract of <br />more than ten (10) twenty (20) percent of the original contract amount., or the <br />amount of fifty thousand dollars ($50,000), whichever is the greater. <br />Sec. 2-749. Reserved. <br /> Section 3. Section 2-803.1 of Article VII.II (Purchasing Rules and Regulations) <br />of Chapter 2 (Administration) of the Santa Ana Municipal Code is hereby amended to <br />read in its entirety as follows (new language is underlined, deleted language in strikeout <br />for tracking purposes only): <br /> <br /> Sec. 2-803.1. Local preference in contracts for materials, supplies, labor and <br /> equipment. <br /> <br />Except for those contracts for which the Charter of the City of Santa Ana prohibits <br />the provision of a local preference, and/or those contracts funded through programs or <br />partners which prohibit the use of a local preference, the city council au thorizes the <br />purchasing manager to extend a preference to local business and Orange County <br />business as set forth herein. <br />(a) In the procurement of material, supplies, labor and equipment involving <br />expenditures between five thousand ($5,000) fifteen thousand dollars ($15,000) <br />and one hundred thousand dollars ($100,000.00), the purchasing manager shall <br />extend a preference to each local business and each Orange County business, <br />which preference shall be applied to the bid which provides maximum quality at <br />minimum price. Said preference shall be set by resolution of the city council. <br />(b) If the bidder submitting the maximum quality at minimum cost bid is not a local <br />business or an Orange County business, and if a local business or an Orange <br />County business has submitted a responsive and responsible bid, and with the <br />benefit of the applicable preference, the bid submitted by local business or <br />Orange County business is equal to or less than the original maximum quality at <br />minimum cost bid, the contract shall be awarded to the local b usiness or the <br />Orange County business at its submitted bid price. If two (2) or more low bids <br />received are equal after the application of the preference, the contract shall be <br />awarded in the following order: <br />(1) To a local business.
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