Item 31 - Purchasing Policies and Procedures

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Ordinance No. NS-XXX Page 4 of 9 (2) To an Orange County business. (3) To the bidder submitting the maximum quality at minimum cost bid. The city shall reserve the right to reject any or all bids. (c) In order for the preference to apply, a bidder must certify under penalty of perjury, that the bidder qualifies as a local business or Orange County business. The preference is waived if the certification does not appear on the bid. Section 4. Section 2-805 of Article VII.II (Purchasing Rules and Regulations) of Chapter 2 (Administration) of the Santa Ana Municipal Code is hereby amended to read in its entirety as follows (new language is underlined, deleted language in strikeout for tracking purposes only): Sec. 2-805. Procurement of materials, supplies, labor, and equipment between five hundred dollars ($500.00) and twenty-five thousand dollars ($25,000) fifty thousand dollars ($50,000). (a) For agreements exceeding five hundred dollars ($500.00) but not exceeding five thousand dollars ($5,000) fifteen thousand dollars ($15,000), the city manager may bind the city on contracts for materials, supplies, labor, and equipment in amounts not exceeding five thousand dollars ($5,000) fifteen thousand dollars ($15,000) in any one contract, or in the aggregate with any one vendor or service provider. These contracts can be entered into administratively without the need for informal or formal bidding. (b) Unless exempt from bidding pursuant section 2 -807, all contracts involving an expenditure between five thousand dollars ($5,000) and twenty-five thousand dollars ($25,000) fifteen thousand dollars ($15,000) and fifty thousand dollars ($50,000) for materials, supplies, labor, and equipment shall be let on the basis of obtaining maximum quality at minimum cost in accordance with procedures established by the purchasing manager. Those procedures shall provide for at a minimum the following: (1) There shall be a written or verbal invitation for bid which shall include the following information: A general description of the things to be purchased or project, the time and place for bid opening when applicable, bid instructions, and the terms and conditions of the bid and any resulting contract. The purchasing manager shall make a good faith effort to notify all businesses engaged in providing such materials, supplies, labor, and equipment located within the boundaries of the city of the opportunity to bid. (2) Where required by state or federal law or regulations, or upon request by a bidder, the bids shall be opened, if sealed, and declared in public at the time and place stated on the "Invitation for Bid."