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INSURANCE ON FILE WORK MAY PROCEED UNT LJ,-JN,�S,URA�E EXPIRES CITY CLERK DATE: A-2023-127 CONSULTANT AGREEMENT d:tl�Wfft,(Z� CITY OF SANTA ANA �J' It01i) THIS AGREEMENT is made and entered into on this 18' day of July, 2023 by and between Cities Digital, Inc., ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). N RECITALS 0 N o A. The City desires to retain a consultant to provide Electronic Document Management `- System (EDMS)/Laserfiche Upgrade and Migration with GIS Integration. a -a- B. Consultant represents that it is able and willing to provide such services to the City C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform the services described in the scope of work that was included in the City's RFP No. 23-009 that is attached hereto as Exhibit A. and as further delineated in Consultant's proposal, which is attached as Exhibit B and incorporated in full. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in Exhibit B. The total amount to be expended during the term of this Agreement shall not exceed $87,340, including any extension periods exercised under Section 3. This is comprised of a base amount of $76,600 with a contingency of $10,740. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above for a three (3) year term with the option for the City to grant up to two (2) one (1)-year renewals, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below.