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(9) CITY OF SANTA ANA required for this implementation (excluding licensed, OTS software). 6. The Consultant will outline the technology required for the project and provide a list so the City can create new virtual servers and allocate storage for the project. 7. The Consultant will identify any new software and licensing requirements for the project if applicable. 8. The Consultant will provide documentation on how to backup, restore and transfer the new solution to new servers/equipment. A. Step One - Evaluate Exisfinq Solution The City will provide all pertinent system information, database backups, VPN connections and existing solution source code so the Consultant can perform the evaluation. The Consultant will spend at least one day on -site to evaluate the existing solution, understand its functions and identify the needs. The Consultant will create a brief document that outlines how the current system operates (optional depending on cost). B. Step Two - Propose New Solution(s) The City is aware that duplicating all the capabilities of the current system may not be possible without using tools or software that the City does not own. If the Consultant is aware of an OTS software solution that provides similar capabilities, the Consultant should propose using that software and describe which features can be duplicated. The Consultant may propose multiple solutions with different costs (e.g., using only Laserfiche vs. Laserfiche and Third -Party Software.) The Consultant will identify any ongoing costs for software licensing. The Consultant will propose a new solution that meets the following criteria: a) Drawings will be indexed in Laserfiche by the following fields. - Fields already in Laserfiche,- * DrawingNo, ProjectNo, Year, CabinetNo b) Fields NOT currently in Laserfiche (stored in separate database); • Street locations (street, from street, to street) • Drawing Type c) Consultant will develop a programmatic way to add the missing field information from the separate standalone SQL database into Laserfiche; d) Drawings will be indexed spatially and be searchable via a map interface, preferably by street segment and polygon search. The results of the spatial search should be able to be filtered in the same way the existing solution works (Drawing type, Year, etc.). Documents that are not currently spatially indexed do NOT require spatial indexing as a part of this scope of work; e) Drawings will also be searchable by the fields listed above using either Laserfiche search methods or other third -party software; 9