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(9) CITY OF SANTA ANA Desktop • Laserfiche Client 10.4 • EditEDMSlndexDGV.exe — Application that connects to PWA-DOCS SQL and allows new drawings to be entered. II. DESCRIPTION OF WORK: The Public Works Agency desires to upgrade/migrate its existing EDMS solution to an OTS software solution instead of using a custom -developed application. The updated solution should function on the latest versions of Microsoft Windows 1 SQL Server that are supported by the City and match the existing versions of Laserfiche that the City is currently using with the flexibility to upgrade to newer versions without the need for major changes to the new solution environment. The current EDMS contains both drawings from City projects that are spatially indexed and other various agency documents that are not spatially indexed. Documents that are not currently spatially indexed do not require spatial indexing as a part of this scope of work, but they will need to be transferred to the new environment. The City desires to integrate the updated EDMS with the City's ArcGIS Enterprise Server so users can search for drawings using a map interface with simple controls 1 options similar to the existing GIS search capabilities. Ideally, the Consultant will devise a programmatic way to calculate the extents of each drawing based on the existing street indexing method (on street, from street, to street). Keeping the street segment indexing method intact is also desirable and the City would like to retain that method as well if it's possible. In addition to the engineering drawing solution proposed by the consultant, the City desires to add a Deed Book 1 ROW layer to the EDMS Laserfiche GIS Integration project. At minimum, the Consultant will devise a way to update the Laserfiche URL for each polygon to point to the new location on the new WebUnk server. The users would be able to view the ROW Layer in the map interface and be able to select a polygon (even if overlapping with other polygons) and be directed to Laserfiche to see the scanned image of the ROW book. The City also desires a spatial indexing solution for the deeds that have been added to the Laserfiche system AFTER the original scan of the ROW Books. This could be a separate deed layer in the GIS or it could be a way to add new deed information to the already existing ROW layer. The City desires the expertise of the Consultant in proposing a way to address this indexing issue based on the provided information 1. The Consultant will create and provide to the City a fully documented training manual with screenshots for the City personnel that maintain the documents in the system. 2. The Consultant will create a streamlined version of the training manual with detailed screenshots for City staff that need only to search for documents. 3. The Consultant will offer one in -person training class for City personnel that will focus on adding new documents to the systems and updating the indexed fields and spatial information. 4. The Consultant will offer one virtual training class for PWA staff that need to search for documents the recording of the virtual class will be saved and given to the City for future training needs. 5. The Consultant will provide fully documented source code for any custom programming that is