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Public Works Agency
<br />www.santa-ana.org/public-works
<br />Item # 19
<br />City of Santa Ana
<br />20 Civic Center Plaza, Santa Ana, CA 92701
<br />Staff Report
<br />May 2, 2023
<br />TOPIC: Agreements for Parks and Facilities On -Call Engineering Services
<br />AGENDA TITLE
<br />Approve Agreements with AESCO, Inc., Alta Planning + Design, Inc., CWE, IDS Group
<br />Inc., J. Smith & T. Muli, Inc., KPFF Consulting Engineers, Psomas, Shannon & Wilson,
<br />Tait & Associates, Inc., and Willdan Engineering for On -Call Engineering Services in an
<br />Aggregate Amount Not to Exceed $5,000,000 for up to a Five -Year Term (General and
<br />Non -General Fund)
<br />RECOMMENDED ACTION
<br />Authorize the City Manager to execute agreements with AESCO, Inc., Alta Planning +
<br />Design, Inc., CWE; IDS Group, Inc., J. Smith & T. Muli, Inc., KPFF Consulting
<br />Engineers, Psomas, Shannon & Wilson, Tait & Associates, Inc., and Willdan
<br />Engineering, to provide on -call engineering services for a shared aggregate amount not
<br />to exceed $5,000,000, for a three-year term beginning May 2, 2023 and expiring May 1,
<br />2026, with provisions for two, one-year extensions, subject to non -substantive changes
<br />approved by the City Manager and City Attorney.
<br />DISCUSSION
<br />On February 21, 2023, the Public Works Agency's Parks, Fleet and Facilities Division
<br />released Request for Proposal (RFP) No. 23-025, by which it sought the services of
<br />qualified consulting firms to provide on -call engineering services for parks and facilities.
<br />These services are required to augment City staff efforts to complete delivery of the
<br />projects that include park and facility improvement projects; this includes professional
<br />services related to the design, construction management, and operation of public works
<br />infrastructure and City facilities such as architectural, structural, geotechnical,
<br />environmental engineering, land surveying, and any specialty engineering studies that
<br />pertain to parks, structures, and buildings throughout the city.
<br />The RFP was advertised on PlanetBids, and proposals were received electronically via
<br />PlanetBids on March 14, 2023. The City notified a total of 91 regional vendors via
<br />PlanetBids, eight of which are Santa Ana based. Six vendors requested bidding
<br />documents and ten proposals were received and evaluated by a selection committee.
<br />Based on criteria outlined in the RFP, the following summarizes the top responding
<br />firms:
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