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Agreements for On -Call Emergency Asphalt and PCC Services <br />May 2, 2023 <br />Page 2 <br />Firm <br />City <br />Rank <br />A's Construction <br />Santa Ana, CA <br />1 <br />Vido Samarzich, Inc. <br />Rancho Cucamonga, CA <br />2 <br />EBS General Engineering Inc. <br />Corona, CA <br />3 <br />Excel Paving Co. <br />Long Beach, CA <br />4 <br />Hardy & Harper, Inc. <br />Lake Forest, CA <br />5 <br />We R Builders, Inc. <br />Glendale, CA <br />6 <br />Staff recommends awarding on -call agreements to all six top -ranked shortlisted firms: <br />A's Construction, EBS General Engineering Inc., Excel Paving Co., Hardy & Harper, <br />Inc., Vido Samarzich, Inc., and We R Builders, Inc. to provide on -call emergency repairs <br />(Exhibits 1-6). These highly ranked firms demonstrated they have the experience, staff, <br />equipment, and the financial security to provide a rapid response to the City's <br />emergency infrastructure needs. The firms' rates are reasonable and within industry <br />standard, the teams' qualifications are appropriate, and the proposals were determined <br />to provide the best value for the City. <br />FISCAL IMPACT <br />At this time, there is no fiscal impact associated with this action. During the FY 2022- <br />2025 contractual term, the Public Works Agency will follow the established on -call <br />services process when requesting necessary fiscal review and authorization for any <br />potential fiscal impact. Prior to utilizing the on -call services for any of these future task <br />orders, PWA staff must receive Finance and Management Services Agency approval of <br />funding and project activities to be used to ensure funds are available under the shared <br />$3,000,000 aggregate for any projects using local or discretionary funds. Upon <br />successful completion of the fiscal review, a corresponding Notice to Proceed <br />containing the specific scope and maximum expenditure for the task order will be <br />issued. <br />EXHIBIT(S) <br />1. Agreement with A's Construction <br />2. Agreement with EBS General Engineering Inc. <br />3. Agreement with Excel Paving Co. <br />4. Agreement with Hardy & Harper <br />5. Agreement with Vido Samarzich, Inc. <br />6. Agreement with We R Builders, Inc. <br />Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency <br />Approved By: Kristine Ridge, City Manager <br />