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Police Department <br />www.santa-ana.org/police <br />Item # 22 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br />May 2, 2023 <br />TOPIC: Fire Alarm System Devices Upgrade, Testing, Inspection and Repair Services <br />AGENDA TITLE <br />Agreement with HCI Systems, Inc. for Fire Alarm System Devices Upgrade, Testing, <br />Inspection, and Repair Services (General Fund) <br />RECOMMENDED ACTION <br />1. Authorize the City Manager to execute an agreement with HCI Systems, Inc. for <br />upgrades to the fire alarm system devices at the Police Administration and Jail <br />Buildings and testing and inspection services for a three-year period from May 2, <br />2023 to June 30, 2026 in the amount of $837,792, plus a contingency of $40,000, for <br />a total amount not to exceed $877,792, subject to non-substantive changes <br />approved by the City Manager and City Attorney. <br />2. Approve an amendment to the Fiscal Year 2022-2023 Capital Improvement Program <br />to include the Fire Alarm System Devices Upgrade project. <br />DISCUSSION <br />In October 2019, the Public Works Agency issued Request for Proposals (RFP) No. 19- <br />116 on behalf of the Police Department for a fire alarm system control panel <br />replacement/upgrade project at the Jail Facility. HCI Systems, Inc. (HCI) was the only <br />firm to submit a proposal. The proposal was responsive to the RFP and the City Council <br />approved an agreement with HCI to remove the existing Edwards IRC-3 addressable <br />Network panels and components and furnish and install new EST3 panels, <br />programming services of the new devices, and the installation of a FireWorks System <br />Touch Screen for Monitoring. This work was the first phase of the project. <br />The Police Department was able to secure funding as part of the carryover from FY <br />2021-22 to the current fiscal year budget the amount needed to complete the second <br />phase of this project. As HCI provided the services on the first phase in 2020, the <br />Department proposes to utilize the same vendor to continue the second phase for the <br />fire alarm system upgrade to include the following: <br />•Replacement of all initiating devices in the Police Administration and Jail <br />buildings (smoke detectors, duct detectors, manual pull stations, etc.) <br />•Prevailing wage labor rates