Item 08 - Appropriation Adjustment for Emergency Housing Voucher Service Fees

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duration of the AGREEMENT and thereafter for five (5) years post-completion of an audit in conformity with the EHV Services Fee requirements, except as hereinafter provided relating to retention of any records or documentation.existing, created, or maintained in compliance with Lead-based Paint regulations, which likely require longer retention as outlined below. Records which relate to (a) complaints, claims, administrative proceedings or litigation arising out of the performance of this AGREEMENT, or (b) costs and expenses of this AGREEMENT to which the AUTHORITY or any other governmental agency takes exception, shall be retained beyond the five (5) years until complete resolution or disposition of such appeals, litigation claims, or exceptions. All said records must be retained for the greater of the aforementioned duration or the periods specified in 24 CFR 576.500(y). All records relating to, or created or maintained in· compliance with, the Lead-Based Paint regulations shall be retained and maintained by the SUBRECIPIENT indefinitely, including without limitation, all inspection report(s), disclosure statement(s), and clearance report(s). Copies ·made by microfilming, photocopying, or similar methods may be substituted for the original records. The AUTHORITY, HUD and auditors shall have the right to access all the SUBRECIPIENT records for as long as the records are retained by the SUBRECIPIENT. In the event the SUBRECIPIENT does not make the above-referenced documents available within the City of Santa Ana, California, the SUBRECIPIENT agrees to pay all necessary and reasonable expenses incurred by the AUTHORITY in co nducting any audit at the location where said records and books of account are maintained. The SUBRECIPIENT agrees to meet the requirements set forth in 24 CFR § 576.500. VIII.EVALUATION AND MONITORING A.Generally The AUTHORITY will monitor the performance of the SUBRECIPIENT against goals and performance standards as required herein. The SUBRECIPIENT shall provide the AUTHORITY all necessary reporting information as required by the AUTHORITY in the administration and review of the Program. Substandard performance as determined by the AUTHORITY will constitute noncompliance with this AGREEMENT. If action to correct such substandard performance is not taken by the SUBRECIPIENT within a reasonable period of time after bein g notified by the AUTHORITY, contract suspension or termination procedures will be initiated. B.Access to Records The SUBRECIPIENT gives the AUTHORITY and HUD, including their authorized representative, access to and the right to examine all records, books, papers, items, emails, and documents, both physical and electronic, relating to the program. C.Audit The AUTHORITY shall have the right to audit and monitor any program income as a result of an EHV Services Fee activity. Upon request by the AUTHORITY and for audit purposes, the SUBRECIPIENT further agrees to provide all files, records, and documents pertaining to related activities and clientele demographic data. Page 14 EXHIBIT 2