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CITY OF SANTA ANA <br /> <br /> <br />RFP No. 22-164 RFP Cultura Magazine Design Services Page 19 of 35 <br /> <br /> <br /> <br /> <br />C. Publication Process for Cultura <br /> <br />1. The City will lead publication efforts. The nature of the tasks involves ongoing <br />communication between City staff and the graphic artist via email and phone calls to <br />ensure a finished and professional product acceptable by the City. <br /> <br />2. The production timeline for Cultura will span a minimum of 19 calendar days, but may <br />vary based on content or needs, as determined by the Project Manager. <br /> <br />3. Production begins once City staff provides the project content and ends once a digital <br />file is uploaded to the City’s selected printer. <br /> <br />4. The graphic artist/design studio will design and provide a digital PDF proof to the City <br />for review during the review process. City staff will provide the graphic artist all drafts in <br />PDF files for proofing and correction, until publication is approved for sending to printer. <br /> <br />5. The graphic artist will provide files to the printer according to the printer’s specifications <br />or as an acceptable industry standard format. The graphic artist will upload the digital <br />file via a File Transfer Protocol (“FTP”) site to the City’s printer. The graphic artist will <br />communicate the successful transfer of the file via email to the printer and City staff. <br /> <br />6. The graphic artist/design studio will email an electronic PDF version of the newsletter <br />for posting on the City’s website. <br /> <br />7. The graphic artist/design studio will ensure all aspects of production are on schedule to <br />meet delivery, print and mailing deadlines. Additionally, the graphic artist/design studio <br />shall maintain open and regular communication with City staff and selected printer. <br /> <br />8. The publication process for other projects will be negotiated on a case-by-case basis <br />with the project manager. <br /> <br />D. Project Management <br /> <br />The City will require one kick-off meeting following contract award. Progress meetings will be <br />scheduled throughout the contract years, if needed. In-person meetings may be required as <br />determined by the City. <br /> <br />E. Additional Individual Services <br />These services can be priced individually as a la carte items for the proposal but they may <br />or not be included in the final agreement. <br /> <br />1. The City may request additional photography from the graphic artist/design studio. <br />These services may be performed by the studio directly or they may source out, as <br />needed. <br /> <br />2. The City may have a need for translation services to produce a Spanish and Vietnamese <br />version of the Cultura. This will be determined by the Project Manager, as needed. <br />These services may be performed by the studio directly or they may source out, as <br />needed.