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Public Works Agency <br />www.santa-ana.org/public-works <br />Item # 16 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br />April 4, 2023 <br />TOPIC: Median Landscape Maintenance Services <br />AGENDA TITLE <br />Amend Agreement with Landscape West Management Services, Inc. to Increase the <br />Contract Amount by $2,300,000 for Right-of-Way and Median Landscape Maintenance <br />Services (Project No. 22-1309) (General Fund and Non-General Fund) (Revive Santa <br />Ana Program) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute the seventh amendment to the agreement for the <br />second renewal option with Landscape West Management Services, Inc. for Right-of- <br />Way and Median Landscape Maintenance Services to increase the contract amount by <br />$2,300,000 for a total agreement amount not to exceed $8,222,000 for the remaining <br />term of the agreement ending on June 30, 2025, subject to non-substantive changes <br />approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Public Works Agency’s Maintenance Services Division (Maintenance Services <br />Division) is responsible for maintaining over 30 miles of City street medians and <br />neighborhood entry areas. The services include but are not limited to mowing, weed <br />mitigation and removal, trash removal, and irrigation system maintenance. On July 2, <br />2019, the City Council approved an agreement with Landscape West Management <br />Services, Inc. to provide median landscape maintenance and right-of-way cleaning <br />services. <br />During the second round of the American Rescue Plan Act (ARPA) spending plan in <br />2022, $1,000,000 was allocated for Sanitation & Prevention Programs. Furthermore, as <br />part of the Mid-Year budget process in March 2022, an additional $1,300,000 in ARPA <br />funding (Project No. 22-1309) was identified and reallocated to contractual services for <br />a total of $2,300,000, to continue with the enhanced cleaning and sanitization services <br />of high-traffic pedestrian and bicyclist areas. Since 2022, program services have <br />resulted in enhanced cleaning and sanitization of over 15,000 locations within the <br />Qualified Census Tracts (QCT) outlined in the ARPA guidelines (Exhibit 1).