Item 10 - Award Aggregate Blanket Order Contracts for Promotional Items

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Finance and Management Services www.santa-ana.org/finance Item # 10 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report March 21, 2023 TOPIC: Award Aggregate Blanket Order Contracts for Promotional Items AGENDA TITLE Award Aggregate Blanket Order Contracts to Promotethis!, Graphic Printsource, Inc., Superior Promos, and QCORP Printing Solutions for Promotional Items in a Not-to- Exceed Aggregate Amount of $975,000 (Specification No. 23-024) (General Fund and Non-General Fund) RECOMMENDED ACTION Award aggregate blanket order contracts to vendors listed below for the purchase of promotional items on an as-needed basis in an annual amount not to exceed $195,000, with a total aggregate contract amount not to exceed $975,000, for an initial one-year term expiring on March 31, 2024, with provisions for four, one-year renewal options, subject to non-substantive changes approved by the City Manager and City Attorney. Graphic Printsource, Inc. Corona, CA Promotethis! Huntington Beach, CA QCORP Printing Solutions Loomis, CA Superior Promos Brooklyn, NY DISCUSSION The City utilizes an assortment of promotional items for educational purposes and disperse information about the City of Santa Ana throughout the community, at various community and professional events. Promotional items are frequently distributed during community events sponsored by various City departments and agencies citywide, including Water Resources Division; Public Works Agency, Economic Development Division; Parks Recreation and Community Services Department; Human Resources Department; City Manager’s Office; and the Santa Ana Police Department. In addition, the Human Resources Department utilizes these products as incentives and prizes for participants who partake in the Commuter Services Program, as well as at any City of Santa Ana Employee event. The Invitation for Bids (IFB) No. 23-024 was advertised on February 2, 2023, on the