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Public Works Agency <br />www.santa-ana.org/public-works <br />Item # 12 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br />March 21, 2023 <br />TOPIC: Purchase and Installation of Synthetic Turf at the Dan Young Sports Complex <br />AGENDA TITLE <br />Award a Purchase Order to FieldTurf USA to provide and install Synthetic Turf at Field <br />Nos. 1 and 3 at the Dan Young Sports Complex at Centennial Park in the amount of <br />$2,970,859 (Specification No. 23-035) (Project 22-2766) (Non-General Fund)) <br />RECOMMENDED ACTION <br />1. Authorize a one-time purchase and payment to FieldTurf USA to provide and install <br />synthetic turf field at the Dan Young Sports Complex in the amount of $2,675,859, <br />plus a contingency of $295,000 for a total amount not to exceed $2,970,859, subject <br />to non-substantive changes approved by the City Manager and City Attorney. <br />2. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Program to <br />include $1,502,229 in funding for the Dan Young Synthetic Turf Fields Project <br />(Project No. 22-2752). <br />DISCUSSION <br />Dan Young Sports Complex (DYSC) hosts a multitude of sporting events for the City <br />and provides sports fields for athletes of all ages. Located in Centennial Park and <br />composed of four large playing fields, DYSC continues to serve as a focal point for the <br />sporting community (Exhibit 1). In 2004 and 2005, Field Nos. 2 and 4 were replaced <br />with synthetic turf while the two other fields remained natural grass. The Dan Young <br />Synthetic Turf project will replace the remaining, existing natural grass on Field No. 1 <br />and 3 with the latest technology turf system which will enhance the field to optimum use. <br />Santa Ana Ordinance No. NS-2312 authorizes the City to purchase against contracts <br />from any public agency utilizing a competitive bid process. Sourcewell (formerly <br />National Joint Powers Alliance) is a public agency that serves as a national municipal <br />contracting agency to provide competitive procurement services to participating <br />agencies. Sourcewell awarded a contract to FieldTurf USA (Sourcewell contract # <br />060518-FTU) as a result of an open competitive Request for Proposals solicitation on <br />behalf of its members, which includes government agencies (Exhibit 2). The awarded <br />contract is valid through August 7, 2023 and is in accordance with the City’s existing <br />Purchasing Guidelines.