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Agreement with Tetra Tech, Inc., Dudek, and ECORP Consulting, Inc. <br />March 21, 2023 <br />Page 2 <br />Approval of the recommended action will authorize two sets of consultant agreements <br />for future task orders, depending on the project funding source. For grant -funded <br />projects that require adherence to Caltrans Architecture and Engineering (A&E) <br />requirements, task orders will be issued on the Caltrans version of the on -call <br />agreement (Exhibits 1-3). All other task orders that are funded with local or discretionary <br />funds will utilize the standard version of the consultant agreement (Exhibits 4-6). <br />Based upon the scope of work and selection criteria outlined in RFP 21-105, staff <br />recommends awarding two sets of agreements for each firm listed: one to provide <br />environmental services per Caltrans requirements, and the others to provide services <br />not subject to Caltrans requirements. The firms' proposals demonstrated that they have <br />the necessary capacity and expertise to complete the required services. The <br />consultant's rates are reasonable and within industry standard, the teams' qualifications <br />are appropriate, and the proposals were determined to provide the best value for the <br />City. <br />FISCAL IMPACT <br />There is no fiscal impact at this time. PWA will follow the established on -call services <br />process during the FY 2023-24 - FY 2025-26 contractual term for requesting necessary <br />fiscal review and authorization. Prior to utilizing the on -call services for any of these <br />future task orders, PWA staff must receive Finance and Management Services Agency <br />approval of funding and project activities to be used to ensure funds are available under <br />the authorization limit of $950,000 for any federally funded projects, and under the <br />shared $1,500,000 aggregate for any projects using local or discretionary funds. Upon <br />successful completion of the fiscal review, a corresponding Notice to Proceed <br />containing the specific scope and maximum expenditure for the task order will be <br />issued. The current fiscal year funding is available in the FY 22-23 budget and future <br />fiscal year funding will be included in the proposed budgets for City Council <br />consideration. <br />EXHIBIT(S) <br />1. Agreement with Tetra Tech, Inc., for On -Call Environmental Services— Caltrans <br />Version <br />2. Agreement with Dudek for On -Call Environmental Services — Caltrans Version <br />3. Agreement with ECORP Consulting, Inc., for On -Call Environmental Services — <br />Caltrans Version <br />4. Agreement with Tetra Tech, Inc., for On -Call Environmental Services <br />5. Agreement with Dudek for On -Call Environmental Services <br />6. Agreement with ECORP Consulting, Inc., for On -Call Environmental Services <br />Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency <br />Approved By: Kristine Ridge, City Manager <br />