Item 12 - Construction Contract for Bristol Street and Santa Clara Avenue Traffic Signal Modification

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Bristol Street and Santa Clara Avenue Traffic Signal March 7, 2023 Page 3 Elecnor Belco Electric, Inc., submitted the lowest responsive base bid in the amount of $493,244.76 (Exhibit 3). Based on the bid analysis and a contractor's reference check, staff recommends awarding the construction contract to Elecnor Belco Electric, Inc., in the amount bid (Exhibit 4). Elecnor Belco Electric, Inc. has successfully completed work for the City dating back to 2015 and most recently in 2020 when they completed the bike lane project on Flower Street from Warner Avenue to Civic Center, and associated traffic signal modifications. Other projects completed by Elecnor Belco Electric, Inc. include traffic signal installation, modifications at various locations, and crosswalk upgrades throughout the City. Staff is confident that this contractor will continue to perform and produce quality work for the City. Project Delivery To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions. Construction administration and inspection includes the following: construction management; implementation of the City's Community Workforce Agreement; inspection of the Contractor's work to ensure contract compliance, workmanship, and quality; and material testing. As indicated in the Cost Analysis (Exhibit 5) and as summarized in the table below, the estimated total construction delivery cost of the project is $616,555.95. Construction Contract $493,244.76 Construction Administration, Inspection, and Testing $73,986.71 Contingencies $49,324.48 ESTIMATED CONSTRUCTION DELIVERY COST $616,555.95 ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER- 2022-67 was filed for this project. FISCAL IMPACT As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $616,555.95, which includes construction, contract administration, inspection, testing, and an authorized contingency. With the approval of the appropriation adjustments, the total funding needed to deliver the project will be available for expenditure (Exhibit 6) in FY 22-23.